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Grapengater, M. (2007). Headphones*
The Future Proof podcast series is an initiative by State Records to support NSW public offices in understanding issues related to digital recordkeeping. This series will be created continuously and it is hoped that it will aid those who cannot be present at live presentations, forums or briefings that are offered by State Records.
- 1 – The digital recordkeeping standard and how to use it
- 2 – Managing digital records
- 3 – Implementing EDRMS that supports improved business processes
- 4 – Change management aspects of implementing EDRMS
- 5 – NSW Government Information Strategy, data.nsw and apps4nsw
- 6 – Making metadata work for you
- 7 – Digital records in Housing NSW
- 8 – Changes to your right to government information in NSW
- 9 – Business process and information analysis
- 10 – e-learning modules
- 11 – Monitoring records management
- 12 – Findings of the survey on ICT attitudes to recordkeeping
- 13 – Delivering recordkeeping projects in collaboration with ICT and business professionals
- 14 – Digital recordkeeping survey 2010
- 15 – Digital State archives
- 16 – e-learning records management training at DSTA
- 17 – Digital archives plans at State Records
- 18 – The GIPA Act 12 months on
- 19 – Government 2.0 – How it relates to Archives 2.0
- 20 – Meeting the challenges of digital recordkeeping
- 21 – Risk and records at the University of Technology, Sydney
- 22 – Risk assessment for records and records systems – current projects in the international standards environment
- 23 – Internal auditing of records management programs
- 24 – Efficiency and compliance: A journey in records at Blue Mountains City Council
- 25 – Introducing the revised Standard on the physical storage of State records
- 26 – Department of Education and Communities – Electronic Document and Records Management
- 27 – Willoughby City Council – Digital Recordkeeping Strategy
- 28 – NSW ICT Strategy and Information Management Framework
- 29 – Introducing OpenGov NSW
- 30 – What you need to do to implement effective social media recordkeeping in your organisation
- 31 – The University of Western Sydney Open Archives Portal
- 32 – State Records Digital Archives Migration Methodology
- 33 – OpenGov NSW website
- 34 – Report on State Records’ 2013 Digital Recordkeeping Survey
- 35 – Update on the Digital Archives
- 36 – Macquarie University – digital records transition
- 37 – Richard Host – Cloud information management transformation at Fire and Rescue NSW
- 38 – Cassie Findlay – Digital State Archive becomes operational
- 39 – Wayne Patterson – Spatial data initiatives in NSW
- 40 – Cathy McInnes – the operation of the Government Information (Public Access) Act 2009
- 41 – Sonya Sherman – the Accelerating Digital Government Taskforce and the recent Digital + NSW Government ICT Strategy update
- 42 – Catherine Robinson – the new Standard on records management
- 43 – Sonya Sherman – recent developments in the NSW Government IM Framework and ICT Strategy
- 44 – Geoff Hinchcliffe – Strategic developments at State Records NSW
- 45 – Catherine Robinson – Implementing the new Standard on Records Management
- 46 – Richard Lehane – Update on Digital State Archive, OpenGov NSW, and Data NSW
- 47 – Geoff Hinchcliffe – Welcome and session preview
- 48 – Mitya Antoncic, Nadine Louis and Dave Phillips – Joint presentation on an EDRM program of work at DPC
- 49 – Kate Harrington – Developments in the information and open data initiatives of the NSW Government ICT Strategy
- 50 – Geoff Hinchcliffe – Update on initiatives at State Records NSW
- 51 – Ann Turner and colleagues – Presentation on vision and objectives of a program to consolidate systems and improve visibility of recordkeeping
- 52 – Joel Smith – Case study of digital recordkeeping for mobile work processes at Ausgrid
- 53 – Ian Oppermann – Using data to drive innovation
- 54 – Elizabeth Tydd – The role of Information Management in achieving Open Government
- 55 – Record Keeping and Privacy Governance
- 56 – Geoff Hinchcliffe – Welcome and session preview 19th July 2016
- 57 – David Roberts – History of Standards
- 58 – Barbara Reed – What standards, relevant to me, are there?
- 59 – Annalisa Yeo – NSW Government Information Management Framework approach to standards for data and information management
- 60 – Catherine Robinson – Standards and the State Records Act
- 61 – Ann Turner – OneTRIM at the Department of Family and Community Services
- 62 – Richard Lehane – The Digital State Archive
1. The digital recordkeeping standard and how to use it
In this first Future Proof podcast, Cassie Findlay, Senior Project Officer for State Records discusses the new Standard on digital recordkeeping.
In this first Future Proof podcast
Cassie discusses the background as to why a new standard was needed, explains precisely what digital records are, as well as what exactly is digital recordkeeping. Cassie outlines the standard and offers advice to public offices on how to become compliant with the new standard.
The new standard differs from other standards in structure and aims to show public offices how to become compliant rather than simply indicating compliant outcomes.
The sound quality of this podcast was affected due to technical difficulties experienced on the day of recording.
2. Managing Digital Records
Recorded: 30 March 2009
Length: 21 minutes, 03 seconds
Format: MP3
Accompanying presentation – Managing digital records (PPT, 891KB)
This podcast episode was recorded at the State Records Records Managers Forum on 30 March 2009. For more information on Records Managers Forums, please visit the State Records website.
In this podcast Janet Knight, project officer for State Records, addresses the new State Records’ guidelines – Managing digital records. Janet explains why the guidelines were created, how the guidelines work as well as explaining the five key strategies of the guidelines. Janet also provides information on how changes to the guidelines will be managed.
The new guidelines – Managing digital records, deals with the unique challenges of digital recordkeeping and are designed to be of use to records and IT professionals alike.
3. Implementing EDRMS that supports improved business processes
Recorded: 30 March 2009
Length: 27 minutes, 47 seconds
Format: MP3
Accompanying presentation – Implementing EDRMS that supports improved business processes (PDF, 381KB)
This podcast episode was recorded at the State Records Managers Forum on 30March 2009. For more information on Records Managers Forums, please visit the State Records website.
Greg Navin, Manager, Information and Records Management for Ryde City Council discusses how EDRMS can support business processes. Greg comments on how his organisation improved the way information was captured, managed and preserved. This was done primarily through maximising people, processes and technologies that were already available – looking at what the organisation already had and seeing what it could do.
4. Change management aspects of implementing EDRMS
Recorded: 30 March 2009
Length: 33 minutes, 09 seconds
Format: MP3
Accompanying presentation – Change management aspects of implementing EDRMS (PPT, 2MB)
This podcast episode was recorded at the State Records Managers Forum on 30March 2009. For more information on Records Managers Forums, please visit the State Records website.
In this podcast, Michael Smith, Manager, Records and Archives Management Services, University of Western Sydney discusses some of the change management aspects involved in implementing and EDRMS. Michael discusses some of the principles that guide the small decisions that cumulatively affect how effective an organisation’s change management is as well as looking at some of the big picture change management strategies.
5. NSW Government Information Strategy, data.nsw and apps4nsw
Recorded: 23 November 2009
Length: 21 minutes, 10 seconds
Format: WAV
Accompanying presentation – Unlocking the potential of NSW Government information (PDF, 2.8 mb)
This podcast episode was recorded at the State Records Managers Forum on 23 November 2009. For more information on Records Managers Forums, please visit the State Records website.
In this podcast, Kate Harrington and Helen Palmer from the Government Chief Information Office discuss the NSW Government’s Information Strategy, due to be finalised and launched soon. Linked to this strategy, the Government has launched the data.nsw website and the apps4nsw competition, which are also explained.
6. Making metadata work for you
Recorded: 23 November 2009
Length: 24 minutes, 23 seconds
Format: MP3
Making metadata work for you »
Accompanying presentation – Making metadata work for you (PDF, 513kb)
This podcast episodewas recorded at the State Records Managers Forum on 23 November 2009. For more information on Records Managers Forums, please visit the State Records website.
In this podcast, Cassie Findlay from State Records talks about why metadata is vital for achieving a range of information management outcomes, how it supports the aims of the new Government Information (Public Access) Act 2009 and offers some tips for implementing good quality metadata.
7. Digital records in Housing NSW
Recorded: 2 March 2010
Length: 22 minutes 36 seconds
Format: MP3
“Digital records at Housing NSW” »
Accompanying presentation – Digital records in Housing NSW (PDF, 186kb)
The podcast “Digital records at Housing NSW” was recorded at the State Records Records Managers Forum on March 2, 2010. For more information on Records Managers Forums, please visit State Records’ website.
In this podcast, Michael McMullan, Business Program Manager ERDM from Housing NSW, describes a major digital records project currently underway. With a focus on scanning of client records, Housing have significantly reduced the quantities of paper they manage and store.They are now moving to capture of born digital records to have a wholly electronic recordkeeping environment. In his talk, Michael explores some of the practical issues associated with this type of project, and how they are measuring success.
8. Changes to your right to government information in NSW
Recorded: 29 July 2010
Length: 40 minutes 31 seconds
Format: MP3
Changes to your right to government information in NSW »
Accompanying presentation: Changes to your right to government information in NSW (PDF, 209kb)
The podcast “Changes to your right to government information in NSW” was recorded at the State Records Records Managers Forum on July 29, 2010. In this podcast, the NSW Information Commissioner, Deirdre O’Donnell, outlines the purpose behind the Government Information Public Access (GIPA) Act 2009, and describes the roles of the Office of the Information Commissioner and public offices.
9. Business process and information analysis
Recorded: 29 July 2010
Length: 25 minutes 20 seconds
Format: MP3
Business Process and Information Analysis »
Accompanying presentation: Business Process and Information Analysis (PDF, 67.9kb)
The podcast “Business Process and Information Analysis” was recorded at the State Records Records Managers Forum on July 29, 2010. In this podcast, Tony Leviston, Information Management Specialist, People, Workplace & Planning, Department of Services, Technology & Administration talks about work done in the agency on business process / information analysis.
10. New online e-learning modules in records management
Recorded: 29 July 2010
Length: 9 minutes 42 seconds
Format: MP3
Accompanying presentation: elearning modules (PDF, 288 kb)
The podcast “eLearning modules” was recorded at the Records Managers Forum on July 29, 2010. In this podcast, Janet Knight, Project Officer, Government Recordkeeping describes the new e-learning modules in records management that are available from State Records. She covers the subject matter of the modules, how they can be used and options for customisation by public offices.
11. Records Management Assessment Tool
Recorded: 29 July 2010
Length: 22 minutes 10 seconds
Format: MP3
Monitoring records management »
Accompanying presentation: Monitoring records management (PDF, 291 kb)
The podcast “Monitoring records management” was recorded at the Records Managers’ Forum on Jul 29, 2010. In this podcast, Catherine Robinson, Senior Project Officer, Government Recordkeeping explains the roles and responsibilities of State Records and public offices in relation to monitorinf records management performance and compliance. She describes various types of monitoring activities and points to tools that are available to public offices, including the new Records Management Assessment Tool.
12. Findings of the survey on ICT attitudes to recordkeeping
Recorded: 8 November 2010
Length: 19 minutes
Format: MP3
Findings of the survey on ICT attitudes to recordkeeping »
Accompanying presentation: ICT attitudes RM Forum presentation (PDF, 238 kb)
The podcast “Findings of the survey on ICT attitudes to recordkeeping” was recorded at the Records Managers’ Forum on November 8, 2010. In this podcast, Janet Knight, Project Officer, Government Recordkeeping explains the background to this survey, the key findings and some ideas proposed for future projects. She also explains the feedback mechanism included in the online version of the survey report.
13. Delivering recordkeeping projects in collaboration with ICT and business professionals
Recorded: 8 November 2010
Length: 30 minutes 14 seconds
Format: MP3
Delivering recordkeeping projects in collaboration with ICT and business professionals »
Accompanying presentation: Delivering recordkeeping projects in collaboration with business and ICT professionals
The podcast “Delivering recordkeeping projects in collaboration with ICT and business professionals” was recorded at the Records Managers’ Forum on November 8, 2010. In this podcast, May Robertson, Records Manager for the University of Sydney, talks about achieving positive recordkeeping outcomes by working in partnership with ICT professionals and business representatives. She uses a number of examples of recent projects at the University to illustrate this.
14. Digital recordkeeping survey 2010
Recorded: 24 March 2011
Length: 29 mins 2 secs
Format: MP3
Digital recordkeeping survey 2010 »
Accompanying presentation: Digital recordkeeping survey (PDF, 170 kb)
The podcast “Digital recordkeeping survey” was recorded at the Records Managers Forum on March 24, 2011. In this podcast, Catherine Robinson from State Records NSW talks about the background to the 2010 digital recordkeeping survey, the survey pool and the survey results. She discusses in particular the results regarding new business systems, the disposal of recordkeeping metadata and the analysis of high risk business processes. She also indicates some future directions for digital recordkeeping compliance monitoring and asssistance.
15. Digital State archives
Recorded: 24 March 2011
Length: 28 mins 24 seconds
Format: MP3
Accompanying presentation: Digital State archives(PDF, 1 mb)
The podcast “Digital State archives” was recorded at the Records Managers Forum on March 24, 2011. In this podcast, Cassie Findlay from State Records NSW talks about the challenges of preserving born digital records for the long term, and plans to build the State’s first digital State archives.
16. Records management e-learning training at DSTA
Recorded: 24 March 2011
Length: 42 mins 6 seconds
Format: MP3
Records management e-learning training at DSTA »
The podcast “Records management e-learning training at DSTA” was recorded at the Records Managers Forum on March 24, 2011. In this podcast, Stephen Bedford, records management specialist for the Department of Services, Technology and Administration describes the process of developing, testing and implementing e-learning in records management across the department.
17. Digital archives plans at State Records
Recorded: 18 May 2011
Length: 38 mins, 36 secs
Format: MP3
Digital archives plans at State Records »
Accompanying presentation: Digital State archives for ASA May 25 2011
This talk was delivered by Cassie Findlay, Project Manager, Digital Archives at the NSW Branch meeting of the Australian Society of Archivists on May 18 2011. Cassie talks about State Records’ Future Proof strategy and its aims, including the goal of giving State Records the capacity to accept, preserve and make available digital records as State archives. She describes the strategies used to secure the funding for the project and discusses the challenges and opportunities that now lie ahead with the project getting underway.
18. The GIPA Act 12 months on
Recorded: 2 August 2011
Length: 36 mins, 35 secs
Format: MP3
Accompanying presentation: The GIPA Act 12 months on
In this talk recorded at the Records Managers’ Forum in Sydney on August 2, the NSW Information Commissioner Deirdre O’Donnell provides an overview of the aims and key elements of the new right to information regime in NSW, and reported on progress over the last 12 months towards achieving these goals.
19. Government 2.0 – How it relates to Archives 2.0
Recorded: 11 August 2011
Length: 33 minutes, 50 seconds
Format: MP3
Government 2.0 – How it relates to Archives 2.0 »
Accompanying presentation: Government 2.0 – How it relates to Web 2.0
This was recorded as part of State Records NSW’ internal staff development program, Digital Awareness Month (DAM). For more information about Digital Awareness Month see the DAM it! blogpost.
Adrian Cunningham, formerly of the National Archives of Australia and now with Queensland State Archives, was a member of the Government 2.0 Taskforce, which delivered its report to the Commonwealth Government in December 2009.
Adrian speaks of the Taskforce’s work and the projects it sponsored to bring about greater engagement between Government and the community through openness, responsiveness, innovation and involvement. He also discusses the Web 2.0 world in relation to archival institutions, and the various opportunities and challenges involved.
20. Meeting the challenges of digital recordkeeping
Recorded: 17 November 2011
Length: 44 minutes, 44 seconds
Format: MP3
Meeting the challenges of digital recordkeeping »
Accompanying presentation: Meeting the challenges of digital recordkeeping (PDF, 3.48MB)
This presentation by Kate Cumming of State Records NSW was recorded at the Records Manager’s Forum on 17 November 2011.
In this presentation Kate argued that a lack of strategic and long term vision in relation to information and technology management is putting recordkeeping, as well as the Government business it supports, at significant risk. Kate stated that the lack of strategic vision was leading to the rapid adoption of new technologies that are not designed to create and manage records and long term information. This in turn is leading to rapidly accumulating volumes of data and increasing silos of information.
This is creating significant challenges for recordkeepers now and in the future. Kate outlined 4 key challenges, the business risks associated with these and suggested ways in which these challenges could be met.
The key challenges outlined were:
1. Identifying and managing records
2. Understanding business systems
3. Communicating requirements
4. Influencing new business environments
21. Risk and records at the University of Technology, Sydney
Recorded: 17 November 2011
Length: 45 minutes, 14 seconds
Format: MP3
Risks and records at University of Technology Sydney »
Accompanying presentation: Risk and records at University of Technology, Sydney (PDF, 122KB)
This presentation by Deborah Naray of the University of Technology, Sydney was recorded at the Records Manager’s Forum on 17 November 2011.
In this presentation Deborah spoke about the recordkeeping risk and records assessment programs that are currently being rolled out across the University’s 200+ business units.
Deborah shared a range of very practical lessons learned and advice on mitigating risks and improving practices in very large organisations. She also shared samples of a range of documents developed by the University as a part of their assessment and monitoring programs.
Extract from UTS recordkeeping responsibilities assessment (PDF, 40KB)
Extract from UTS digital recordkeeping assessment form (PDF, 12KB)
Extract from UTS digital recordkeeping risk assessment form (PDF, 39KB)
Extract from UTS recordkeeping assessment future planning form (PDF, 37KB)
Extract from UTS records storage assessment form (PDF, 58KB)
22. Risk assessment for records and records systems – current projects in the international standards environment
Recorded: 17 November 2011
Length: 37 minutes, 18 seconds
Format: MP3
This presentation by Anne Picot of the University of Sydney and the International Standards Organization’s Records Management Committee was recorded at the Records Manager’s Forum on 17 November 2011.
In this presentation Anne discusses current work items being developed by the ISO’s Records Management Committee. Projects are underway to help define, mitigate and address the range of risks affecting records and their immediate and long term management.
23. Internal auditing of records management programs
Recorded: 9 March 2012
Length: 23 minutes, 54 seconds
Format: MP3
Dr Stephen James: Internal auditing of records management programs »
This podcast episode was recorded at the State Records Managers Forum on 9 March 2012. For more information on Records Managers Forums, please visit the State Records website.
In this podcast, Dr Stephen James, Associate Director, NSW Internal Audit Bureau, describes the internal auditing of records management programs. Internal audits bring benefits to an organisation as they provide assurances that appropriate systems and processes are in place and performing as required. Stephen draws on his extensive experiencing in auditing against a number of the records management standards issued by State Records.
Accompanying presentation: Dr Stephen James – Internal auditing of records management programs (PDF, 2.56MB)
24. Efficiency and compliance: A journey in records at Blue Mountains City Council
Recorded: 9 March 2012
Length: 13 minutes, 20 seconds
Format: MP3
Efficiency and compliance: A journey in records at Blue Mountains City Council »
This podcast episode was recorded at the State Records Managers Forum on 9 March 2012. For more information on Records Managers Forums, please visit the State Records website
In this podcast, Lydia Kolar, Team Leader Information Management, Blue Mountains City Council, describes how a corporate decision that “all official business records are held electronically” led to some major changes in recordkeeping in the Council.. Lydia talks about the challenges that she and her team faced, where she was able to find help and resources to assist and how she has achieved improvements in recordkeeping in the organisation.
Accompanying presentation: Lydia Kolar: Efficiency and compliance – A journey in records, Blue Mountains City Council (PDF, 1.19MB)
25. Introducing the revised Standard on the physical storage of State records
Recorded: 9 March 2012
Length: 25 minutes, 26 seconds
Format: MP3
Introducing the revised Standard on the physical storage of State records »
This podcast episode was recorded at the State Records Managers Forum on 9 March 2012. For more information on Records Managers Forums, please visit the State Records website
In this podcast, Catherine Robinson, Senior Project Officer, Government Recordkeeping talks about the background to the revision of the Standard on the physical storage of State records, the scope of the standard and what changes have been made in the revised version. Catherine also outlines the compliance timetable, what organisations need to do to comply and what guidance is available to assist.
Accompanying presentation: Introducing the revised Standard on the physical storage of State records (PDF, 1.68MB)
26. Department of Education and Communities – Electronic Document and Records Management
Recorded: 7 November 2012
Length: 40 minutes, 36 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 7 November 2012.
Department of Education – Electronic Document and Records Management »
In this podcast, staff from the Department of Education and Communities talk about DEC’s implementation of Electronic Document and Records Management, particularly the EDRMS pilot based in the Department’s Staffing section. This pilot has resulted in significant business and process innovations and uses innovative scanning/digitisation processes to drive workfows and automate recordkeeping.
Speakers: Abdalla Eissa, Michael Cordeiro, Grant Mortimer
Accompanying presentation: Department of Education – Electronic Document and Records Management (PDF, 776KB)
27. Willoughby City Council: Digital Recordkeeping Strategy
Recorded: 7 November 2012
Length: 27 minutes, 33 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 7 November 2012.
Willoughby City Council: Digital Recordkeeping Strategy »
In this podcast, Amanda Mumme and Simone Cable from Willoughby City Council outline the Digital Recordkeeping Strategy they are deploying at Willoughby and highlight its key elements.
Accompanying presentation: Willoughby City Council – Digital Recordkeeping Strategy (PDF, 105KB)
28. NSW Government ICT Strategy
Recorded: 12 March 2013
Length: 38 minutes, 1 second
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 12 March 2013.
NSW ICT Strategy and Information Management Framework »
In this podcast, Dawn Routledge and Sonya Sherman from the Information, Strategic Policy team in the Department of Finance and Services (DFS) speak about the key role of information management in the NSW ICT Strategy and discuss the core components of the DFS Information Management Framework which, to support the broad objectives of the Strategy, aims to bring a whole-of-government approach to the State’s information assets, support the reuse of information and improve the capability to share and use information.
Accompanying presentation: NSW ICT Strategy and Information Management Framework (PDF, 1188KB)
29. Introducing OpenGovNSW
Recorded: 12 March 2013
Length: 33 minutes, 50 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 12 March 2013.
In this podcast, Cassie Findlay, Manager Digital Archives at State Records NSW introduces OpenGov NSW, a searchable online repository for current and historical information published by NSW government agencies. Cassie provides an overview of the functionality of OpenGov, shows how it enables easy access to a range of government publications and demonstrates how her team’s research, analysis and infrastructure development work on the NSW Digital Archive has helped to create the powerful OpenGov framework. Cassie also talks through the process by which Government agencies can add their publications to OpenGov.
Accompanying presentation:Introducing OpenGov NSW (PDF, 582KB)
30. What you need to do to implement effective social media recordkeeping in your organisation
Recorded: 12 March 2013
Length: 43 minutes, 55 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 12 March 2013.
What you need to do to implement effective social media recordkeeping in your organisation »
In this podcast, Kate Cumming of the Government Recordkeeping team at State Records discusses strategies for deploying good social media recordkeeping in your organisation. Kate’s tips include don’t panic, think big, determine risk, select systems that meet your needs, look at emerging drivers for better information governance, look at options that seem to be working for other organisations and try to build in privacy by design. Kate’s talk outlines many of the strategies included in State Records’ draft guidelines, Strategies for managing social media information.
Accompanying presentation: What you need to do to implement effective social media recordkeeping in your organisation (PDF, 740KB)
31. The University of Western Sydney Open Archives Portal
Recorded: 31 July 2013
Length: 24 minutes, 11 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 31 July 2013.
Michael Smith, UWS Open Archives Portal »
In this podcast, Michael Smith, Manager, Records and Archives Management Service at the University of Western Sydney talks about the University of Western Sydney’s Open Archives Portal.
This portal is powered by the University’s TRIM records management system and it provides online access to the University’s wonderful archive, photographic and film collections.
Some of the featured films date back to the 1920s and depict scenes and teaching programs from the Hawkesbury Agricultural College. The archive and photographic collections date back to the 1890s, when the Hawkesbury Agricultural College was established.
In his presentation Michael discusses about how he and his team integrated records and archives management in the University’s TRIM records management tool, and talks about the lessons they have learned through their Open Archives Portal Project. He concludes with a demonstration of the portal and highlights some of the fantastic archival collections held by the University.
32. The State Records Digital Archives Migration Methodology
Recorded: 31 July 2013
Length: 35 minutes, 53 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 31 July 2013.
State Records Digital Archives Migration Methodology »
In this podcast, Cassie Findlay, the Manager of the State Records Digital Archives Project discusses the methodology that has been developed to migrate records to State Records Digital Archives facility.
In her presentation Cassie outlines the components of the migration methodology and talks about the benefits of the methodology to current information management, as well as archival management. She also discusses digital archives that are currently being migrated to the State Records Digital Archive facility and highlights some of the key lessons learned through this process.
Accompanying presentation: State Records Digital Archives Migration Methodology (PDF, 510KB)
33. OpenGov NSW website
Recorded: 31 July 2013
Length: 11 minutes, 38 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 31 July 2013.
In this really practical presentation, Richard Lehane from the State Records Digital Archives team gives a step by step guide for uploading Government publications and other open access documentation to the OpenGov website.
From 2012-13, all NSW Government annual reports must be uploaded to OpenGov and Richard’s presentation explains how simple this process can be. He also highlights the many other benefits agencies can achieve through using OpenGov to manage and maintain their open access information.
Accompanying presentation: OpenGov NSW website (PDF, 877KB)
34. Report on State Records’ 2013 Digital Recordkeeping Survey
Recorded: 22 November 2013
Length: 23 minutes, 26 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 22 November 2013.
Report of 2013 Digital Recordkeeping Survey »
In this presentation, Catherine Robinson, Senior Project Officer Government Recordkeeping at State Records NSW, gives a summary of the findings of the 2013 Digital Recordkeeping Survey .
Please note that the sound quality of this podcast was affected due to technical difficulties experienced on the day of recording.
Accompanying presentation: Report on 2013 Digital Recordkeeping Survey (PPT, 1507KB)
35. Digital State Archives update
Recorded: 24 March 2014
Length: 24 minutes, 32 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 24 March 2014.
Digital State Archives update »
In this presentation, Cassie Findlay, Project Manager Digital Archives, gives an update on the Digital State Archives project.
Accompanying presentation: Digital State Archives update (PDF, 7.3MB)
36. Macquarie University – digital records transition
Recorded: 24 March 2014
Length: 34 minutes, 36 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 24 March 2014.
Macquaire University – digital records transition »
In this presentation, Dr Neil Fraser, Director Information, and Lachlan Morgan, Manager Records and Archives Services, give insights into their transition to digital records at Macquarie University.
37. Cloud information management transformation at Fire and Rescue NSW
Recorded: 30 July 2014
Length: 31 minutes, 39 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 30 July 2014.
Cloud information management transformation at Fire and Rescue NSW »
In this presentation, Richard Host, Chief Information Officer of Fire and Rescue NSW, describes transformation projects in information and technology that his organisation has already implemented, and a vision for the future state of information management and digital business.
38. Digital State Archive becomes operational
Recorded: 30 July 2014
Length: 29 minutes, 51 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 30 July 2014.
Digital State Archive becomes operational »
In this presentation, Cassie Findlay, Project Manager Digital Archives, launches the business-as-usual operations of the Digital State Archive and describes the tools and capabilities that are now available for NSW public offices.
Digital Archives presentation for Records Managers Forum 30 July 2014 (PDF, 960KB)
39. Spatial data initiatives in NSW
Recorded: 30 July 2014
Length: 27 minutes, 38 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 30 July 2014.
Spatial data initiatives in NSW »
In this presentation, Wayne Patterson, Senior Project Manager, Location Policy and Co-ordination Unit, Land & Property Information, discusses spatial data initiatives in NSW. Wayne discusses the power of spatial data and the ability to spatially enable an almost unlimited range of data types, as well as the importance of good recordkeeping for spatial data initiatives.
40. The operation of the Government Information (Public Access) Act 2009
Recorded: 26 November 2014
Length: 36 minutes, 36 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 26 November 2014.
The operation of the Government Information (Public Access) Act 2009 »
In this presentation, Cathy McInnes, Principal Review Officer, Information and Privacy Commission NSW, talks about the operation of the Government Information (Public Access) Act 2009.
41. The Accelerating Digital Government Taskforce and the recent Digital + NSW Government ICT Strategy update
Recorded: 26 November 2014
Length: 43 minutes, 07 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 26 November 2014.
In this presentation, Sonya Sherman, Principal Policy Officer Strategic Policy, Office of Finance and Services, talks about the work of the Accelerating Digital Government Taskforce and the recent Digital +, NSW Government ICT Strategy update 2014-2015
Attached presentation: Accelerating Digital Government Taskforce and Digital +, NSW Government ICT Strategy update (PPT, 2MB)
42. The new Standard on records management
Recorded: 26 November 2014
Length: 23 minutes, 45 seconds
Format: MP3
This podcast episode was recorded at the State Records Records Managers Forum on 26 November 2014.
The new Standard on records management »
In this presentation, Catherine Robinson, Senior Project Officer Government Recordkeeping, State Records NSW, talks about the new Standard on records management for the New South Wales public sector.
Attached presentation: The new Standard on records management (PPTX, 454kB)
43. Recent developments in the NSW Government ICT Strategy and IM Framework
Recorded: 17 March 2015
Length: 31 minutes, 24 seconds
Format: MP3
This podcast episode was recorded at the State Records NSW Records Managers Forum on 26 November 2014.
NSW Government ICT Strategy and IM Framework »
In this presentation, Sonya Sherman, Acting Manager (Information), Strategic Policy at Office of Finance & Services, gives an update on a variety of initiatives and policy developments which are relevant for Records and Information managers.
Attached presentation: NSW Government ICT Strategy (PDF, 1.3mB)
44. Strategic developments at State Records NSW
Presented: 17 March 2015 (no audio, presentation only)
In this presentation, Geoff Hinchcliffe, Director of State Records, gives an overview of strategic developments and key initiatives at State Records NSW.
Attached presentation: Records Managers Forum (PDF, 1.1mB)
45. Implementing the new Standard on Records Management
Recorded: 17 March 2015
Length: 28 minutes, 06 seconds
Format: MP3
Standard on Records Management »
In this presentation, Catherine Robinson, Acting Manager Government Recordkeeping, presents the new Standard on Records management, explaining the implementation activities and giving an overview of the comprehensive implementation guide.
Attached presentation: Standard on Records Management (PDF, 742kB)
46. Update on Digital State Archive, OpenGov NSW, and Data NSW
Recorded: 17 March 2015
Length: 18 minutes, 48 seconds
Format: MP3
Digital Archives, OpenGov NSW and Data NSW »
In this presentation, Richard Lehane, Manager Digital Archives, gives an update on the Digital Archives team and work on OpenGov NSW and Data NSW. Richard explained the approach to digital preservation, including the challenges of preserving context. Richard also talked about the ramping up of business-as-usual digital archives transfer projects, and invited interested public offices to get in touch to commence a project.
Attached presentation: Digital Archives, OpenGov NSW and Data NSW
47. Welcome and session preview
Recorded: 11 August 2015
Length: 5 minutes, 45 seconds
Format: MP3
Geoff Hinchcliffe, Director of State Records New South Wales, welcomes attendees and introduces the morning’s presentations.
48. Joint presentation on an EDRM program of work at DPC
Recorded: 11 August 2015
Length: 42 minutes, 43 seconds
Format: MP3
Joint presentation on an EDRM program of work at DPC »
In this presentation, Mitya Antoncic, Nadine Louis and Dave Phillips from the Department of Premier and Cabinet talk about EDRM strategy as a vision (not just an executive commitment). They talk about the four year EDRM program and the major cultural shift that has occurred at the Department as a result of it; the underlying brand strategy (it’s more than just change management); and how they delivered an industry leading electronic approval workflow project.
Attached presentation: Joint presentation on an EDRM program of work at DPC
49. Developments in the information and open data initiatives of the NSW Government ICT Strategy
Recorded: 11 August 2015
Length: 42 minutes, 43 seconds
Format: MP3
Developments in the information and open data initiatives of the NSW Government ICT Strategy »
In this presentation, Dr Kate Harrington, Director Information, Strategic Policy at the Department of Finance, Services and Innovation will present on developments in the information and open data initiatives of the NSW Government ICT Strategy.
Attached presentation: Developments in the information and open data initiatives of the NSW Government ICT Strategy
50. Update on initiatives and year in review
Recorded: 24 November 2015
Length: 22 minutes, 55 seconds
Format: MP3
Update on initiatives and year in review »
In this presentation, Geoff Hinchcliffe, Director of State Records NSW, provides an update on some key initiatives from 2015, as well as future initiatives.
51. Vision and objectives of a program to consolidate systems and improve visibility of recordkeeping
Recorded: 24 November 2015
Length: 46 minutes, 12 seconds
Format: MP3
Vision and objectives of a program to consolidate systems and improve visibility of recordkeeping
In this presentation, Dr Ann Turner, Program Director for OneTRIM at the Department of Family and Community Services led a presentation on vision and objectives of a program to consolidate systems and improve visibility of recordkeeping. She was joined by colleagues Michael King, Doris Coleman, Chris Leeming and Jason Covell who talked about components of the program including policy development, change management, training, and implementation. The presentation provides an overview of the entire program, and includes an case study of the rollout of a specific application for ministerial workflow.
Attached presentation: Family and Community Services OneTRIM
52. Digital recordkeeping strategy for mobile work processes
Recorded: 24 November 2015
Length: 30 minutes, 51 seconds
Format: MP3
Digital recordkeeping strategy for mobile work processes »
In this presentation, Joel Smith, HPRM Administrator at Ausgrid, talks about the strategy and implementation of digital recordkeeping for mobile work process. Joel explains the value proposition, technology approach, and successful delivery approach for seamless digital recordkeeping as part of Ausgrid’s core asset commissioning and maintenance function.
Attached presentation: Digital recordkeeping strategy for mobile work processes
53. Using data to drive innovation
Recorded: 22 March 2016
Length: 45 minutes, 5 seconds
Format: MP3
Using data to drive innovation »
In this presentation, Dr Ian Oppermann, Chief Data Scientist (Interim), NSW Data Analytics Centre talks about the new Data Analytics Centre and the Data Sharing Act 2015.
Attached presentation: Using data to drive innovation
54. The role of Information Management in achieving Open Government
Recorded: 22 March 2016
Length: 4 minutes, 27 seconds
Format: MP3
The role of Information Management in achieving Open Government »
In this presentation, Ms Elizabeth Tydd, Information Commissioner talks about the Government Information (Public Access) Act 2009, Open Government and the value of information sharing.
Please note: Only the first four and a half minutes of Ms Tydd’s presentation were recorded.
Attached presentation: The role of Information Management in achieving Open Government
55. Record Keeping and Privacy Governance
Recorded: 22 March 2016
Length: 20 minutes, 14 seconds
Format: MP3
Record Keeping and Privacy Governance »
In this presentation, Dr Elizabeth Coombs, Privacy Commissioner talks about the Privacy and Personal Information Protection Amendment (Exemptions Consolidation) Act 2015, privacy and issues with data sharing.
Attached presentation: Record Keeping and Privacy Governance
56. Welcome and session preview
Recorded: 19 July 2016
Length: 17 minutes, 26 seconds
Format: MP3
Geoff Hinchcliffe, Director of State Records New South Wales, welcomes attendees and shares some exciting updates from State Records. He also introduces the morning’s presentations.
Attached presentation: Welcome and session preview
57. History of standards
Recorded: 19 July 2016
Length: 21 minutes, 23 seconds
Format: MP3
David Roberts, former Director, State Records Authority provides a brief history of the development of Australian Standard AS 4390.
Attached presentation: History of Standards
58. What standards, relevant to me, are there?
Recorded: 19 July 2016
Length: 23 minutes, 46 seconds
Format: MP3
What standards, relevant to me, are there? »
Barbara Reed, Chair of Standards Australia’s IT21 Committee, provided an overview of standards relating to document and records management.
Attached presentation: What standards, relevant to me, are there?
59. NSW Government Information Management Framework approach to standards for data and information management
Recorded: 19 July 2016
Length: 20 minutes, 10 seconds
Format: MP3
Annalisa Yeo, Senior Policy Officer, Information, ICT and Digital Government, DFSI presented the ’NSW Government Information Management Framework approach to standards for data and information management.’
Attached presentation: NSW Government Information Management Framework approach to standards for data and information management
60. Standards and the State Records Act
Recorded: 19 July 2016
Length: 9 minutes, 2 seconds
Format: MP3
Standards and the State Records Act »
Catherine Robinson, Acting Manager, Government Recordkeeping, State Records Authority gave an overview of the Standards issued under the State Records Act. She also illustrated how the State Records’ standards fit with other standards, NSW Digital+ and the IM Framework.
Attached presentation: Standards and the State Records Act
61. OneTRIM at FACS
Recorded: 27 July 2016
Length: 49 minutes, 16 seconds
Format: MP3
Dr Ann Turner, Department of Family and Community Services talks to the Digital Implementers Group about the process of consolidating six instances of TRIM into a single instance.
Attached presentation: Dr Ann Turner’s presentation slides – 27 July 2016
62. The Digital State Archive
Recorded: 27 July 2016
Length: 35 minutes, 49 seconds
Format: MP3
Dr Richard Lehane, Manager, Digital Archives talks to the Digital Implementers Group about the Digital State Archive.
Attached presentation: Dr Richard Lehane’s presentation slides – 27 July 2016
*Photo credit: Grapengater, M. (2007). Headphones. Accessed from https://www.flickr.com/photos/mgrap/803376610/ under CC BY-NC-ND 2.0.
