Posts Tagged ‘Digital disposal’

Case Study – Internal Pilot – Machine Learning and Records Management March 20, 2018 2 Comments

Motivation In 2017 State Archives NSW’s Digital Archives team began investigating the application of machine learning to records management. The first deliverable of this project was a research paper published on the FutureProof blog that explored the state of art (what the technology is capable of) and state of play (how it is being used […]

Saving our digital history byte by byte July 7, 2016 No Comments

The following is an insight from the Digital Archives team here at State Records with a fascinating look back at our recent digital history. On 30 June 1992, First State Computing transferred the database that had been used in the recently ended Royal Commission into the Former Chelmsford Private Hospital and Mental Health Services in […]

Records and information management FAQs – Keeping metadata after destroying digital records July 21, 2015 No Comments

Many organisations across the NSW public sector have well established digital recordkeeping systems. As these systems have been in place for some years, they contain records that are able to be destroyed in accordance with approved retention and disposal authorities. A number of organisations have recently contacted us to discuss the requirements for keeping metadata […]

System decommissioning, migration, and manager responsibilities – summary of the June Digital Implementers group June 22, 2015 No Comments

Last week we had our regular Digital Implementers group meeting. As usual, a diverse group attended from across government. There was a lively discussion around the various implementation challenges the organisations are facing, as well as discussion of data migration and decommissioning challenges, and management accountabilities for information.

Enterprise search – the answer to all our problems or technology that most users neither need nor want? March 25, 2015 5 Comments

Enterprise search technologies have been widely touted as the answer to the massive quantities of information being created and kept in many organisations today. Employees won’t need to know where particular information is kept – they will be able to search for the information across network drives, email systems, traditional document and records management systems […]

Enhancing the effectiveness of an EDRMS/ECM system January 29, 2015 No Comments

Recently I had a very interesting meeting with a New South Wales local council which has revamped its processes for capture, management and application of retention rules to document-based records. They are currently undertaking a multi-phase project to enhanced the effectiveness and comprehensiveness of their digital records management. This includes: understanding how technology could manage a fully digital […]

Recent digital advice – the challenges currently facing public offices November 25, 2014 No Comments

Recently we’ve been very active out and about talking to public offices about their digital projects and the information management issues they are facing. Scenarios we talked about included the redevelopment of client management systems, expanding ECM/EDRMS systems to enable collaboration across agencies in a cluster, and the consolidation of enterprise resource planning (ERP) systems. […]

Managing information in cloud systems November 7, 2014 No Comments

This week we had our regular EDRMS (Electronic Document and Records Management System) implementers’ group meeting. The meeting’s topic was managing information in cloud systems. A great thing about this group is the wide range of expertise in the room: today there were records and information managers, information specialists, operations directors and business analysts among the […]

Conversations about digital information management and digital disposal July 22, 2014 1 Comment

Peter and I like to get out and talk to people, to get a sense of how information is genuinely being managed out in different business environments. Recently we have had conversations about digital information management and disposal with a group of people who regularly work on digital business operations with many different organisations. We have also recently discussed digital […]

Cloud email – what’s happening with the information? #IAM_2014 May 29, 2014 1 Comment

Email has become a ubiquitous business tool in the last 20 years. It has become the default tool for purposes too numerous to list: announcements, distributing documents, sales and customer service interactions, among other uses. Email’s versatility means it is used in all areas of an organisation’s business, which means that it may hold information […]