‘SharePoint and recordkeeping’ Archive

Machine Learning – Can You Help? May 11, 2017 No Comments

Call for any research or any occurrence of machine learning technologies being used in records management within the State of New South Wales or beyond. This could be in the area of digital classification, appraisal or disposal from either an “off the shelf product” or any “in house development” being used. Machine learning is the […]

Records and information management FAQs – the recordkeeping capabilities of SharePoint 2013 and SharePoint Online November 3, 2015 No Comments

At the end of 2012, State Records published some guidance on the recordkeeping capabilities of SharePoint 2010. This guidance describes recordkeeping features and functionality that can be enabled or configured in SharePoint, and identifies where additional configuration and/or add-on software are needed to meet particular recordkeeping requirements. We have recently received a few queries from […]

Managing information in collaborative tools – 10 tips to consider when implementing SharePoint OOTB June 5, 2014 1 Comment

The following guest post has been written by Janet Villata from Austrade. It summarises the excellent presentation she gave in May at the State Records EDRMS Implementers Group meeting. Janet’s Information Practice and Governance team at Austrade has recently been involved in assessments of the recordkeeping functionality of SharePoint 2013 out of the box (OOTB). […]

SharePoint implementation at the Police Integrity Commission August 30, 2013 1 Comment

I recently met with staff from the Police Integrity Commission (PIC) to talk about the PIC’s SharePoint implementation and see a demo of some of the functionality they have  implemented. photo by: Ardonik

SharePoint 2013: new functionality and what it might mean for recordkeeping February 5, 2013 3 Comments

Last year State Records published guidance on the recordkeeping capabilities of SharePoint 2010. This guidance describes recordkeeping features and functionality that can be enabled or configured in SharePoint, and identifies where additional configuration and/or add-on software are needed to meet particular recordkeeping requirements. We have started to receive enquiries about the recordkeeping capabilities of SharePoint […]

Challenging questions on social media and the cloud – interesting enquiries to State Records NSW in December 2012 January 24, 2013 No Comments

Here are some of the really interesting digital recordkeeping enquiries that the Government Recordkeeping section at State Records received in December. We are using a cloud-based business system but need to export key records out of it and back into corporate business systems. What do we do with the copies of records of these records that […]

SharePoint 2010 pilot project at Bankstown City Council January 9, 2013 1 Comment

Last month, Kate Cumming and I met with Melissa Ratkun, Claude Wetsteyn and Anita Franjieh from Bankstown City Council to talk about Council’s SharePoint pilot project and see a demo of some of the functionality implemented. In 2012, Council ran a pilot project to test whether SharePoint 2010 could meet Council’s document and records management […]

Key digital recordkeeping enquiries July 2012 August 2, 2012 No Comments

This post is part of a new series where we report on some key digital recordkeeping enquiries received each month and the responses given. We hope that this information can assist others in managing their digital recordkeeping challenges. If you have feedback on the advice we have given or if you have additional suggestions, we would love to […]

Guidance on the recordkeeping capabilities of SharePoint 2010 – exposure draft now available! July 19, 2012 No Comments

As foreshadowed in , State Records has released an exposure draft of our guidance on the recordkeeping capabilities of SharePoint 2010. SharePoint 2010: recordkeeping considerations is available from the State Records website where you can also find information about how to provide comments. The deadline for comments is Friday 26 October 2012. While developing this […]

Key digital recordkeeping enquiries June 2012 July 3, 2012 1 Comment

In May 2012 we posted a summary of what key digital recordkeeping enquiries we had received from NSW agencies in the month and what responses we gave. We thought that perhaps it might be helpful to others pondering the same issues. A number of people viewed this post, so we have decided to do a similar […]