Posts Tagged ‘SharePoint’

Decommissioning systems – the benefits December 18, 2015 No Comments

A common problem for many organisations is the accumulation of digital records and information in systems which become obsolete. These systems either rely on legacy technology, or are related to non-current business processes. However many of these systems contain high value information, and their poor management can become a significant risk for organisations. Decommissioning is a process by which a […]

Managing information in collaborative tools – 10 tips to consider when implementing SharePoint OOTB June 5, 2014 No Comments

The following guest post has been written by Janet Villata from Austrade. It summarises the excellent presentation she gave in May at the State Records EDRMS Implementers Group meeting. Janet’s Information Practice and Governance team at Austrade has recently been involved in assessments of the recordkeeping functionality of SharePoint 2013 out of the box (OOTB). […]

SharePoint implementation at the Police Integrity Commission August 30, 2013 No Comments

I recently met with staff from the Police Integrity Commission (PIC) to talk about the PIC’s SharePoint implementation and see a demo of some of the functionality they have  implemented. photo by: Ardonik

SharePoint 2013: new functionality and what it might mean for recordkeeping February 5, 2013 2 Comments

Last year State Records published guidance on the recordkeeping capabilities of SharePoint 2010. This guidance describes recordkeeping features and functionality that can be enabled or configured in SharePoint, and identifies where additional configuration and/or add-on software are needed to meet particular recordkeeping requirements. We have started to receive enquiries about the recordkeeping capabilities of SharePoint […]

SharePoint 2010 pilot project at Bankstown City Council January 9, 2013 No Comments

Last month, Kate Cumming and I met with Melissa Ratkun, Claude Wetsteyn and Anita Franjieh from Bankstown City Council to talk about Council’s SharePoint pilot project and see a demo of some of the functionality implemented. In 2012, Council ran a pilot project to test whether SharePoint 2010 could meet Council’s document and records management […]

Key digital recordkeeping enquiries July 2012 August 2, 2012 No Comments

This post is part of a new series where we report on some key digital recordkeeping enquiries received each month and the responses given. We hope that this information can assist others in managing their digital recordkeeping challenges. If you have feedback on the advice we have given or if you have additional suggestions, we would love to […]

Guidance on the recordkeeping capabilities of SharePoint 2010 – exposure draft now available! July 19, 2012 No Comments

As foreshadowed in , State Records has released an exposure draft of our guidance on the recordkeeping capabilities of SharePoint 2010. SharePoint 2010: recordkeeping considerations is available from the State Records website where you can also find information about how to provide comments. The deadline for comments is Friday 26 October 2012. While developing this […]

Key digital recordkeeping enquiries June 2012 July 3, 2012 1 Comment

In May 2012 we posted a summary of what key digital recordkeeping enquiries we had received from NSW agencies in the month and what responses we gave. We thought that perhaps it might be helpful to others pondering the same issues. A number of people viewed this post, so we have decided to do a similar […]

SharePoint – possibilities and pitfalls February 6, 2012 No Comments

photo credit: woodleywonderworks A recent UK survey found that 45% of surveyed SharePoint users have copied sensitive or confidential documents from SharePoint to their local PC or a USB Key, or have emailed them to third parties. Of these, 98% had done so because they needed to work on a document at home or to […]

Initial advice on implementing recordkeeping requirements in SharePoint 2010 December 16, 2011 No Comments

photo credit: gemma maree We have been receiving a lot of enquiries about how to configure SharePoint so that it can serve business and recordkeeping purposes. We hope to issue more comprehensive guidance about this in the new year, but in the interim, we want to provide some initial advice for all of those we know […]