‘Digitisation’ Archive

Case Study – Digital Signatures at Lismore City Council October 17, 2018 No Comments

Organisations have been transitioning away from paper for a while, but continue to create some records in paper because of misconceptions about signatures and official documents. This reticence to use digital authentication presents a barrier to conducting business digitally from start to finish. To overcome such barriers and move into the digital signature space, Lismore […]

Records Managers Forum presentations now available on Future Proof January 11, 2017 No Comments

The presentations and podcasts from the Records Managers Forum held 29th November are now available on Future Proof.  The Forum promotes communication between NSW public sector records managers and provides an opportunity to exchange news and discuss issues of current concern. The Records Managers Forum’s theme was digital excellence and transforming NSW government and included […]

New FAQs – Council Amalgamations and Checklist July 27, 2016 No Comments

FAQs:  Council Amalgamations – managing records and information through transition and administrative change This FAQ provides some advice around recent questions State Records has received in relation to Council amalgamations. What information do you need to consider? Information is an asset needed for the business of local government to continue; this is critical at any time […]

Review of General disposal authority: imaged records October 31, 2014 No Comments

State Records is currently reviewing the General disposal authority for imaged records (GA36). This authority authorises the destruction of the originals of records that  have been imaged (provided that certain conditions have been met) including records required as State archives or required to be retained in agency. Currently the originals of records required as State archives or […]

Digital recordkeeping Q&A at State Records NSW in March and April 2013 May 2, 2013 2 Comments

As usual, Government Recordkeeping staff have been asked lots of interesting questions about digital information management and recordkeeping issues in March and April. Here is a sample of some of these questions and our responses.

Metadata, social media and business systems – lots of interesting questions as usual at State Records NSW in January and February 2013 March 7, 2013 No Comments

Here are some of the interesting questions we were asked in January and February about a whole host of digital recordkeeping issues. If you have any feedback for us on our advice, please don’t hesitate to let us know. How can I apply metadata to social media records? We used the government’s online recruitment tool Taleo […]

Looking back, looking forward – the top 10 posts on Future Proof in 2012 – what’s of interest to the RM/IM profession January 31, 2013 No Comments

As 2013 heats up, Emma and I have been looking over the 2012 Future Proof blog statistics to identify what topics were of particular interest to our Future Proof community. The Top 10 of Future Proof in 2012 is an interesting list and it is providing us with really useful input into our workplanning for the […]

More digital recordkeeping FAQs from State Records NSW, November 2012 December 12, 2012 2 Comments

State Records staff were asked these key digital recordkeeping questions in November: Is a scanned signature legally admissible? Are scanned records legally admissible? What are the 5 most compelling arguments I can use to explain why storing records in file shares on the IT network is not a good idea? What type of information fields […]

Key digital recordkeeping enquiries July 2012 August 2, 2012 No Comments

This post is part of a new series where we report on some key digital recordkeeping enquiries received each month and the responses given. We hope that this information can assist others in managing their digital recordkeeping challenges. If you have feedback on the advice we have given or if you have additional suggestions, we would love to […]

Key digital recordkeeping enquiries June 2012 July 3, 2012 1 Comment

In May 2012 we posted a summary of what key digital recordkeeping enquiries we had received from NSW agencies in the month and what responses we gave. We thought that perhaps it might be helpful to others pondering the same issues. A number of people viewed this post, so we have decided to do a similar […]