Future Proof – Protecting our digital future

Organisations have been transitioning away from paper for a while, but continue to create some records in paper because of misconceptions about signatures and official documents. This reticence to use digital authentication presents a barrier to conducting business digitally from start to finish. To overcome such barriers and move into the digital signature space, Lismore […]

Conclusion of our exploratory adventure Just over 12 months ago the Digital State Archives team here at NSW State Archives was challenged to explore the application of machine learning to records management with a specific focus on digital disposal. We began by publishing a preliminary research blog which assessed the ‘state of art’ of the […]

Motivation In 2017 State Archives NSW’s Digital Archives team began investigating the application of machine learning to records management. The first deliverable of this project was a research paper published on the FutureProof blog that explored the state of art (what the technology is capable of) and state of play (how it is being used […]

Government use of social media are many and varied, but in total, it is used to communicate and to engage the community regarding policies, new and existing services including service disruptions, and government projects / initiatives. In our guidance “Strategies for managing social media records” we have enumerated various strategies depending on business needs and […]

Executive Summary This paper details preliminary research into the application of machine learning technologies to records management in a digital environment. Machine learning has the potential to automate processes such as classification and disposal. Indeed there are already commercial records management products available that use machine learning, such as auto-classification to improve search. Blockers to […]

The podcasts and presentations from last week’s Records Managers Forum are now available. State Archives and Records NSW uses the Forum to engage with public offices and to provide an opportunity for other NSW public sector organisations to share information about key initiatives or government programmes. The Forum included presentations from: Geoff Hinchcliffe, Executive Director, […]

Call for any research or any occurrence of machine learning technologies being used in records management within the State of New South Wales or beyond. This could be in the area of digital classification, appraisal or disposal from either an “off the shelf product” or any “in house development” being used. Machine learning is the […]

Transformative change – Digital transformation: an archivist’s journey from a paper world into the digital world (a personal story from Glen Humphries Project Officer – Digital State Archives – State Archives and Records NSW). My career as an information management professional began accidentally and by chance. After twenty years of working in various jobs (mostly in […]

Information Flow within organisations Information flows within an organisation, either formally or informally. The free flow of facts, ideas, data and opinions is constant and the lifeblood of any organisation. Information flows can also result in records being created with all the inherent issues associated with information integrity, accessibility, security and preservation.

In keeping with our social media theme for the month of February, we’ve collated some of the enquiries and our responses relating to social media. Q1: Our organisation is currently rolling out Workplace by Facebook for staff. We will be using this site to collaborate on work matters and as a means to reduce emails. […]