‘Digital archives and digital continuity’ Archive

Case Study – Internal Pilot – Machine Learning and Records Management March 20, 2018 4 Comments

Motivation In 2017 State Archives NSW’s Digital Archives team began investigating the application of machine learning to records management. The first deliverable of this project was a research paper published on the FutureProof blog that explored the state of art (what the technology is capable of) and state of play (how it is being used […]

Approaches to managing social media records with long-term retention periods January 29, 2018 No Comments

Government use of social media are many and varied, but in total, it is used to communicate and to engage the community regarding policies, new and existing services including service disruptions, and government projects / initiatives. In our guidance “Strategies for managing social media records” we have enumerated various strategies depending on business needs and […]

Machine Learning and Records Management September 14, 2017 2 Comments

Executive Summary This paper details preliminary research into the application of machine learning technologies to records management in a digital environment. Machine learning has the potential to automate processes such as classification and disposal. Indeed there are already commercial records management products available that use machine learning, such as auto-classification to improve search. Blockers to […]

Records Managers Forum presentations now available on Future Proof August 30, 2017 No Comments

The podcasts and presentations from last week’s Records Managers Forum are now available. State Archives and Records NSW uses the Forum to engage with public offices and to provide an opportunity for other NSW public sector organisations to share information about key initiatives or government programmes. The Forum included presentations from: Geoff Hinchcliffe, Executive Director, […]

Machine Learning – Can You Help? May 11, 2017 No Comments

Call for any research or any occurrence of machine learning technologies being used in records management within the State of New South Wales or beyond. This could be in the area of digital classification, appraisal or disposal from either an “off the shelf product” or any “in house development” being used. Machine learning is the […]

The Information Professionals: Toward 2020 #IAM_2017 May 10, 2017 2 Comments

Transformative change – Digital transformation: an archivist’s journey from a paper world into the digital world (a personal story from Glen Humphries Project Officer – Digital State Archives – State Archives and Records NSW). My career as an information management professional began accidentally and by chance. After twenty years of working in various jobs (mostly in […]

Information Flow March 15, 2017 No Comments

Information Flow within organisations Information flows within an organisation, either formally or informally. The free flow of facts, ideas, data and opinions is constant and the lifeblood of any organisation. Information flows can also result in records being created with all the inherent issues associated with information integrity, accessibility, security and preservation.

Social media enquiries on Workplace by Facebook, Twitter feeds and archiving February 23, 2017 No Comments

In keeping with our social media theme for the month of February, we’ve collated some of the enquiries and our responses relating to social media. Q1: Our organisation is currently rolling out Workplace by Facebook for staff. We will be using this site to collaborate on work matters and as a means to reduce emails. […]

Tweets, Facebook posts, and other social media information are State records February 6, 2017 No Comments

Following our posts on text messages and messaging services, we would like to remind NSW public offices that messages or information posted on social media channels/sites/platforms are State records. The State Records Act 1998 (the Act) defines a record as ‘any document or other source of information compiled, recorded or stored in written form or […]

Records Managers Forum presentations now available on Future Proof January 11, 2017 No Comments

The presentations and podcasts from the Records Managers Forum held 29th November are now available on Future Proof.  The Forum promotes communication between NSW public sector records managers and provides an opportunity to exchange news and discuss issues of current concern. The Records Managers Forum’s theme was digital excellence and transforming NSW government and included […]