‘Cloud computing’ Archive

Case Study – Internal Pilot – Machine Learning and Records Management March 20, 2018 4 Comments

Motivation In 2017 State Archives NSW’s Digital Archives team began investigating the application of machine learning to records management. The first deliverable of this project was a research paper published on the FutureProof blog that explored the state of art (what the technology is capable of) and state of play (how it is being used […]

‘Recordkeeping by design’ – opportunities for local government February 26, 2018 No Comments

As we have noted before, ‘digital transformation’ is a priority in NSW. At the State level, the NSW Digital Government Strategy aims to see a ‘digital by design’ approach embedded across the NSW public sector. The NSW Government’s goal is for people to transact with government via digital channels wherever possible. Four years ago, 44% […]

Microsoft Office 365 in NSW Government agencies – jump in and start swimming quickly or try to achieve recordkeeping by design? September 25, 2017 No Comments

Across NSW Government, organisations are increasingly saying goodbye to on-premise desktop applications and migrating their email, document storage, project management, collaboration and other business software to software-as-a-service platforms like Microsoft Office 365. Some organisations have jumped right in (and often the recordkeeping professionals in these organisations are amongst the last to find out). Other organisations […]

Digital transformation in NSW Government: recordkeeping opportunities and risks August 17, 2017 No Comments

“Digital transformation” is a priority of the NSW Government. Transitioning from manual and paper-based processes to automated and digitally enabled processes is expected to simplify and streamline the work of government, as digital transactions and processes are generally faster, more convenient and more efficient. But digital transformation also creates information risks. Last week I spoke at a […]

Machine Learning – Can You Help? May 11, 2017 No Comments

Call for any research or any occurrence of machine learning technologies being used in records management within the State of New South Wales or beyond. This could be in the area of digital classification, appraisal or disposal from either an “off the shelf product” or any “in house development” being used. Machine learning is the […]

Social media enquiries on Workplace by Facebook, Twitter feeds and archiving February 23, 2017 No Comments

In keeping with our social media theme for the month of February, we’ve collated some of the enquiries and our responses relating to social media. Q1: Our organisation is currently rolling out Workplace by Facebook for staff. We will be using this site to collaborate on work matters and as a means to reduce emails. […]

Cloud and the future of digital communities October 24, 2016 No Comments

I attended the GovDC Marketplace event held 15 September and I learnt a lot of things from listening to presentations, workshops and panel discussions about using cloud-based technologies from both the public sector and providers. Recommendations on cloud implementations It was great to hear the advice of cloud service providers to agencies regarding cloud implementation as it mirrors our advice on […]

Guidance on cloud email implementation now available September 27, 2016 No Comments

In our previous blog posts “Thinking more about moving email to the cloud” and “Cloud email – what’s happening with the information?”, we explored the drivers and potential information management issues on moving to cloud email. Also, we alluded to developing a guideline on cloud email. We are pleased to announce the release of our new guideline […]

Records and information management FAQs – Using cloud services based outside of NSW October 14, 2015 No Comments

In August this year, the Department of Finance, Services and Innovation issued version 2 of the NSW Government Cloud Policy. This policy notes: The positive experience of NSW agencies so far with the benefits of cloud services leads to the expectation that ICT procurements for commoditisable, non-core business solutions will be provided via cloud-based services […]

Records management and the cloud – considerations for local government July 8, 2015 1 Comment

This morning Catherine Robinson from State Records spoke at Akolade’s Cloud Services in Local Government conference in Sydney. This conference aimed to illustrate how local councils can successfully procure, implement and manage ‘as a service’ cloud platforms. Catherine’s talk focussed on the considerations for records and information management when using cloud services. Catherine talked about: […]