Future Proof – Protecting our digital future

We recently attended an expo where a “big picture” view of the current digital trends was presented and we saw how these trends relate- to product developments in the records, information and content management space. Some of the trends discussed were based around users and how they use and demand technology Users are changing the […]

File format obsolescence used to be a source of great concern for recordkeeping professionals. And while we haven’t exactly forgotten about obsolescence, our attention has lately been focussed on the diversity, variability and quantity of digital records being created. Some recent enquiries from agencies have reminded us of the need to maintain our vigilance against […]

We have recently received a number of enquiries about managing records in specific systems used to support various business activities. These systems range from fleet management systems to child care management systems to fundraising support systems. These systems contain a mix of data input by users, data imported from other systems and scanned documents (e.g. […]

Accompanying presentation – Making metadata work for you (PDF, 513kb) This podcast episode was recorded at the State Records Managers Forum on 23 November 2009. For more information on Records Managers Forums, please visit the State Records website. In this podcast, Cassie Findlay from State Records talks about why metadata is vital for achieving a […]

We have been talking with a range of NSW public offices about their experiences in decommissioning systems. One of these organisations has a range of different business systems running on Windows 2003 servers, so has been involved in a number of decommissioning projects this year. Below they have very generously summarised and shared some of […]

Many organisations across the NSW public sector have well established digital recordkeeping systems. As these systems have been in place for some years, they contain records that are able to be destroyed in accordance with approved retention and disposal authorities. A number of organisations have recently contacted us to discuss the requirements for keeping metadata […]

A survey by Brisbane-based information management specialists Glentworth has revealed that organisations across the private and public sectors are losing millions of dollars in productivity each year as staff waste time finding information. Glentworth used the minimum award wage of $16.87 per hour, combined with the average time it took survey respondents to find information […]

Right now, State Records’ Digital Archives team is moving from project to normal operations mode. As part of this transition we are publishing our methodology and procedures, providing public access to digital archives from the pilot projects that are open to public access, and inviting NSW agencies to start contacting us to initiate migration projects. […]

It’s two and a half years into the three year Digital Archives project and we have been working hard on our pilot projects, in particular the records of the Special Commission of Inquiry into Electricity Transactions and records of former State Premiers Carr, Keneally and Rees. Key applications have been developed to support the migration […]

Yesterday we ran another of our Managing recordkeeping risk in business systems workshops. It has been a while since I have posted an update about this workshop and we had a really great group in yesterday with lots of interesting discussions, so here is a summary of some of the key points we talked about. photo […]