Posts Tagged ‘metadata’

Top digital trends affecting records, information and content management March 12, 2018 No Comments

We recently attended an expo where a “big picture” view of the current digital trends was presented and we saw how these trends relate- to product developments in the records, information and content management space. Some of the trends discussed were based around users and how they use and demand technology Users are changing the […]

Recordkeeping FAQs – records in EDRMS are not immune from format obsolescence November 30, 2017 No Comments

File format obsolescence used to be a source of great concern for recordkeeping professionals. And while we haven’t exactly forgotten about obsolescence, our attention has lately been focussed on the diversity, variability and quantity of digital records being created. Some recent enquiries from agencies have reminded us of the need to maintain our vigilance against […]

Recordkeeping FAQs – keeping records in systems that aren’t EDRMS July 27, 2017 No Comments

We have recently received a number of enquiries about managing records in specific systems used to support various business activities. These systems range from fleet management systems to child care management systems to fundraising support systems. These systems contain a mix of data input by users, data imported from other systems and scanned documents (e.g. […]

6. Making metadata work for you September 30, 2016 No Comments

Accompanying presentation – Making metadata work for you (PDF, 513kb) This podcast episode was recorded at the State Records Managers Forum on 23 November 2009. For more information on Records Managers Forums, please visit the State Records website. In this podcast, Cassie Findlay from State Records talks about why metadata is vital for achieving a […]

Decommissioning business systems – lessons learned on the journey so far December 23, 2015 1 Comment

We have been talking with a range of NSW public offices about their experiences in decommissioning systems. One of these organisations has a range of different business systems running on Windows 2003 servers, so has been involved in a number of decommissioning projects this year. Below they have very generously summarised and shared some of […]

Records and information management FAQs – Keeping metadata after destroying digital records July 21, 2015 No Comments

Many organisations across the NSW public sector have well established digital recordkeeping systems. As these systems have been in place for some years, they contain records that are able to be destroyed in accordance with approved retention and disposal authorities. A number of organisations have recently contacted us to discuss the requirements for keeping metadata […]

Metadata enables users to find records and information March 5, 2015 1 Comment

A survey by Brisbane-based information management specialists Glentworth has revealed that organisations across the private and public sectors are losing millions of dollars in productivity each year as staff waste time finding information. Glentworth used the minimum award wage of $16.87 per hour, combined with the average time it took survey respondents to find information […]

How we do digital archiving at State Records NSW July 28, 2014 No Comments

Right now, State Records’ Digital Archives team is moving from project to normal operations mode. As part of this transition we are publishing our methodology and procedures, providing public access to digital archives from the pilot projects that are open to public access, and inviting NSW agencies to start contacting us to initiate migration projects. […]

Digital archives update February 25, 2014 2 Comments

It’s two and a half years into the three year Digital Archives project and we have been working hard on our pilot projects, in particular the records of the Special Commission of Inquiry into Electricity Transactions and records of former State Premiers Carr, Keneally and Rees. Key applications have been developed to support the migration […]

Assessing information risks in business systems and working out what to do about them February 20, 2013 4 Comments

Yesterday we ran another of our Managing recordkeeping risk in business systems workshops. It has been a while since I have posted an update about this workshop and we had a really great group in yesterday with lots of interesting discussions, so here is a summary of some of the key points we talked about. photo […]