‘Systems for digital records’ Archive

The sun is setting on this blog… December 11, 2018 6 Comments

You may have noticed we haven’t been blogging lately. We’re currently working behind the scenes to make sure we’re still meeting your communication needs. This blog launched in 2007-08 to support the Future Proof strategy, which was about ensuring that digital government records are protected and managed effectively. It’s time for us to review whether […]

Case Study – Digital Signatures at Lismore City Council October 17, 2018 No Comments

Organisations have been transitioning away from paper for a while, but continue to create some records in paper because of misconceptions about signatures and official documents. This reticence to use digital authentication presents a barrier to conducting business digitally from start to finish. To overcome such barriers and move into the digital signature space, Lismore […]

NSW Information Commissioner and Open Data Advocate launches NEW Open Data e-learning module June 5, 2018 No Comments

By Cameron Duffy Communications and Promotion Officer (IPC) NSW Information Commissioner and Open Data Advocate, Elizabeth Tydd, has launched a new e-learning module on Open Data in collaboration with the Department of Finance, Services and Innovation (DFSI). ‘Launched in May to close out Information Awareness Month (IAM), our new Open Data e-learning module is an […]

Welcome to the Information Awareness Month 2018 May 1, 2018 No Comments

May is Information Awareness Month (IAM). The purpose of IAM is to increase public awareness of information and its place in all aspects of daily life. This year’s theme: Trust in the Digital World highlights the key role information plays in building trust in digital technologies. To celebrate IAM, we will be posting information on […]

Case Study – Internal Pilot – Machine Learning and Records Management March 20, 2018 4 Comments

Motivation In 2017 State Archives NSW’s Digital Archives team began investigating the application of machine learning to records management. The first deliverable of this project was a research paper published on the FutureProof blog that explored the state of art (what the technology is capable of) and state of play (how it is being used […]

Top digital trends affecting records, information and content management March 12, 2018 No Comments

We recently attended an expo where a “big picture” view of the current digital trends was presented and we saw how these trends relate- to product developments in the records, information and content management space. Some of the trends discussed were based around users and how they use and demand technology Users are changing the […]

Approaches to managing social media records with long-term retention periods January 29, 2018 No Comments

Government use of social media are many and varied, but in total, it is used to communicate and to engage the community regarding policies, new and existing services including service disruptions, and government projects / initiatives. In our guidance “Strategies for managing social media records” we have enumerated various strategies depending on business needs and […]

Machine Learning – Can You Help? May 11, 2017 No Comments

Call for any research or any occurrence of machine learning technologies being used in records management within the State of New South Wales or beyond. This could be in the area of digital classification, appraisal or disposal from either an “off the shelf product” or any “in house development” being used. Machine learning is the […]

Mobile apps and patient records April 21, 2017 No Comments

Last October when it emerged that the Prime Minister and Cabinet were using the social messaging tool WhatsApp to communicate with each other[1], the Australian Signals Directorate advised that although the app was not on the approved list for sensitive and classified communications, they had no concerns about the use of it for ‘routine communications’[2].

Information Flow March 15, 2017 No Comments

Information Flow within organisations Information flows within an organisation, either formally or informally. The free flow of facts, ideas, data and opinions is constant and the lifeblood of any organisation. Information flows can also result in records being created with all the inherent issues associated with information integrity, accessibility, security and preservation.