Future Proof – Protecting our digital future

Next to emails, share drives / network drives or file shares are probably the most utilised resource for storing records in any agency. Often they are a nightmare to navigate, let alone manage. One of the strategies used to solve the problems associated with file shares is to implement an electronic document and records management […]

We recently attended an expo where a “big picture” view of the current digital trends was presented and we saw how these trends relate- to product developments in the records, information and content management space. Some of the trends discussed were based around users and how they use and demand technology Users are changing the […]

File format obsolescence used to be a source of great concern for recordkeeping professionals. And while we haven’t exactly forgotten about obsolescence, our attention has lately been focussed on the diversity, variability and quantity of digital records being created. Some recent enquiries from agencies have reminded us of the need to maintain our vigilance against […]

The podcasts and presentations from last week’s Records Managers Forum are now available. State Archives and Records NSW uses the Forum to engage with public offices and to provide an opportunity for other NSW public sector organisations to share information about key initiatives or government programmes. The Forum included presentations from: Geoff Hinchcliffe, Executive Director, […]

Are you undertaking a systems consolidation project? Would you like to know what strategies or tools you need to implement such a project? We have recently published a case study on the OneTRIM program implemented in the Department of Family and Community Services (FACS). The Program consolidated six electronic document and records management system into […]

We have recently received a number of enquiries about managing records in specific systems used to support various business activities. These systems range from fleet management systems to child care management systems to fundraising support systems. These systems contain a mix of data input by users, data imported from other systems and scanned documents (e.g. […]

Here at State Archives and Records NSW, we love hearing stories of success/failures in recordkeeping – systems implementations, business process improvements, innovative solutions, etc. The OneTRIM program which was recently implemented in the Department of Family and Community Services (FACS) is a story of successfully consolidating six distinct TRIM databases into a single TRIM instance. […]

Last week we had our first Records Managers Forum for the year and we heard very interesting and informative stories from three NSW public offices. State Archives and Records NSW uses the Forum to engage with public offices and to provide an opportunity for other NSW public sector organisations to share information about key initiatives […]

Information Flow within organisations Information flows within an organisation, either formally or informally. The free flow of facts, ideas, data and opinions is constant and the lifeblood of any organisation. Information flows can also result in records being created with all the inherent issues associated with information integrity, accessibility, security and preservation.

Following our posts on text messages and messaging services, we would like to remind NSW public offices that messages or information posted on social media channels/sites/platforms are State records. The State Records Act 1998 (the Act) defines a record as ‘any document or other source of information compiled, recorded or stored in written form or […]