Future Proof – Protecting our digital future

Each year as we approach the ‘wet season’, State Archives and Records NSW reminds agencies of the importance of good records storage. And while until recently we’d almost forgotten what rain looks like in Sydney, it’s important to remember that it’s not just paper records which can be damaged and destroyed as a result of […]

Last week, the Digital Implementers Group, met at their regular six weekly meeting. A diverse group attended from various tiers of government to discuss E-approvals and associated challenges. Some members have already started the process and others want to learn more.

Last week we had our regular Digital Implementers group meeting. As usual, a diverse group attended from across government. There was a lively discussion around the various implementation challenges the organisations are facing, as well as discussion of data migration and decommissioning challenges, and management accountabilities for information.

We are currently reviewing our Future Proof blog to improve its structure and navigation and have discovered that, since its inception in 2008, the most commonly searched for terms is ‘EDRMS.’ We have been advising agencies for a number of years about EDRMS and implementation projects. We have published some information about EDRMS on the […]

Kate and I visited the Process and Records Services team at NSW Police headquarters recently. We were very impressed with a number of initiatives the team are undertaking and how they are reaching out to IT and the business. The main goals driving their projects include the desire to streamline business processes, reduce inefficiencies and […]

Logicalis, the company selected in January 2012 based on a Request for Proposal process to design, procure and implement the ICT infrastructure for State Records NSW’s Digital Archives project, has published a media release about the project. Photo source: http://www.flickr.com/photos/mayhem/2939259129/

One of the things recordkeeping professionals really struggle with in the digital environment is the management of disposal. In the paper world we would be called in when that storage room got too full or when a move was underway to clean up the pile of records and sort out their disposal or transfer. In […]

Storing electronic information in shared (network) drives can be convenient and easy for staff and can enable the sharing and backup of documents. However, if they are not managed well, shared drives can cause you a number of problems. For example, if you do not set up and maintain rigorous folder structures and titling controls, […]

Removable media, including optical disks (DVDs, CDs), memory cards and USB flash drives, are commonly used for offline storage or for moving data so it can be accessed away from the office. While there are obvious benefits in using removable media, there are also a range of risks.

State Records recently received 217 responses to its online survey of NSW State Government ICT professionals. The responses we received were very informative and dispelled many of the common myths about ICT attitudes to recordkeeping.