Future Proof – Protecting our digital future

State Records is constantly talking to government organisations about a fascinating range of projects. These range broadly from questions about data migration to ongoing engagements about digital business transformation. Some of the issues we have covered recently include: Email in the cloud. We have talked to a number of organisations trying to determine how to appropriately manage email when a cloud transition […]

Recently we’ve been very active out and about talking to public offices about their digital projects and the information management issues they are facing. Scenarios we talked about included the redevelopment of client management systems, expanding ECM/EDRMS systems to enable collaboration across agencies in a cluster, and the consolidation of enterprise resource planning (ERP) systems. […]

This week we had our regular EDRMS (Electronic Document and Records Management System) implementers’ group meeting. The meeting’s topic was managing information in cloud systems. A great thing about this group is the wide range of expertise in the room: today there were records and information managers, information specialists, operations directors and business analysts among the […]

This week we had our regular EDRMS implementers group meeting. As usual, a great group of people turned up from a wide range of organisations. Everyone is at various stages of implementing an EDRMS/ECM system, and many are responsible for a broader range of information management systems. A general theme in the group is a shift away from […]

Each week the Government Recordkeeping team at State Records answers dozens of enquiries about all aspects of government information management. Some of the digital information management questions we have answered lately include: We want to use Office 365 – is it a problem under the State Records Act that corporate information will be stored out of […]

Email has become a ubiquitous business tool in the last 20 years. It has become the default tool for purposes too numerous to list: announcements, distributing documents, sales and customer service interactions, among other uses. Email’s versatility means it is used in all areas of an organisation’s business, which means that it may hold information […]

At State Records we have been thinking more about issues to consider when moving to the cloud. In this post we explore: why use of cloud-based email is growing in government information management issues arising from use of cloud-based email applications, and possible risk mitigation strategies that can be put in place to manage these […]

http://www.flickr.com/photos/davejackson/4876222979/ Talking to government organisations that are moving some of their operations to the cloud, you discover that many are doing excellent assessments to combat a lot of the ICT risks associated with moves to the cloud, such as examining security, down time, back up and restoration and performance related issues. Government organisations are also actively considering the requirements […]

http://www.flickr.com/photos/mnsc/2768391365/ For Information Awareness Month with its theme of better information = better business, we want to do a post on managing your information better in the cloud. We are being contacted by a lot of government organisations who are wanting to move their email systems to the cloud. Moving your email or any other […]

As 2013 heats up, Emma and I have been looking over the 2012 Future Proof blog statistics to identify what topics were of particular interest to our Future Proof community. The Top 10 of Future Proof in 2012 is an interesting list and it is providing us with really useful input into our workplanning for the […]