Posts Tagged ‘retention and disposal’

Review of the general authority for source records that have been migrated December 19, 2017 No Comments

Systems migration is a frequently occurring activity for any organisation that conducts its business digitally. And the ‘digital on the inside’ priority of the NSW Government Digital Strategy may be a driver for migration as agencies streamline their business processes and consolidate their legacy systems. The general retention and disposal authority for source records that […]

Email messages are State records July 24, 2017 No Comments

In light of recent media coverage of possible inappropriate deletion of Ministerial emails in Queensland, we would like to remind NSW public offices that email messages sent and received in the course of official business are State records under the State Records Act 1998 (the Act). This includes messages sent and received by Ministers in […]

Records and information management FAQs – retention of credit card data March 22, 2016 1 Comment

We have recently received a number of enquiries from organisations about the retention of credit card data. Specifically, these organisations want to know how to keep this data in a way that meets the requirements of the Payment Card Industry – Data Security Standard (PCI-DSS), which was developed to encourage and enhance cardholder data security […]

Records and information management FAQs – what to do with removable media after records are captured into corporate systems February 9, 2016 No Comments

As organisations increasingly transact their business digitally, they may receive records on removable media such as CDs and flash drives. An example of this is the requirement set by many local councils to submit development application documentation electronically. We have recently been asked how long organisations need to keep these removable media after the records […]