Future Proof – Protecting our digital future

Last week the Digital Implementers Group enjoyed a presentation by one of the members of the Group on auto-classification. Following the end of a service provider’s contract, a government agency received the property service records that the provider had been creating and managing for ten years. These records consisted of over 400,000 electronic documents contained […]

Systems migration is a frequently occurring activity for any organisation that conducts its business digitally. And the ‘digital on the inside’ priority of the NSW Government Digital Strategy may be a driver for migration as agencies streamline their business processes and consolidate their legacy systems. The general retention and disposal authority for source records that […]

We’ve had quite a few enquiries on information systems – from systems upgrades to migration, and also risks around decommissioning of legacy systems. Q1. Why do we need to keep on migrating metadata of old records that have been destroyed or missing? A: There is a need to retain the metadata of old records, regardless […]

We have been talking with a range of NSW public offices about their experiences in decommissioning systems. One of these organisations has a range of different business systems running on Windows 2003 servers, so has been involved in a number of decommissioning projects this year. Below they have very generously summarised and shared some of […]

During the month of December we are blogging on the topic of decommissioning. Decommissioning legacy systems may result in the migration of data to new systems. We have published some advice on effectively managing the migration of records, which outlines some important things to consider when migrating records and information between systems. This advice notes […]

In September 2013, the National Audit Office of the UK released a report, Managing the risks of legacy ICT to public service delivery. The report notes that ‘as budgets are reduced, departments with large legacy ICT estates have found it challenging to reduce costs and improve customer service through better use and sharing of information’. […]

We are currently reviewing our Future Proof blog to improve its structure and navigation and have discovered that, since its inception in 2008, the most commonly searched for terms is ‘EDRMS.’ We have been advising agencies for a number of years about EDRMS and implementation projects. We have published some information about EDRMS on the […]

photo credit: Rusty Clark Organisations run on information. Without good digital business information, organisations will be hampered by radically increased business risks, liabilities and inefficiencies. In even the most general scenarios, managing your digital business information so that it is accurate, accessible and accountable is a challenge. But seeking to manage it successfully through any […]

Executive Summary This research paper discusses three problems with using the term transfer to describe the processes that precede ingest into the digital archives and recommends instead the adoption of a project-based, system migration approach.

A belated ‘Happy New Year’ from all the staff at State Records. We hope you all had a safe and relaxing festive season. What is Future Proof update? Welcome to the very first edition of Future Proof update. We envisage that Future Proof update will be a monthly blog focusing on digital recordkeeping issues and […]