Future Proof – Protecting our digital future

Digital information is easy to create, share and use and is today a vital business resource, critical for business activity and efficient operations. Digital information however is very easy to lose and this can become a very costly problem for your organisation to manage and to deal with into the future.

We are in regular contact with lots of NSW public sector organisations, many of whom are demonstrating really clever thinking on meeting some of the big challenges of digital recordkeeping, like  how to manage records disposal in the digital world or add recordkeeping functionality to business systems. We hope to share lots of case studies […]

The Sydney Morning Herald, on page 1 of its December 5-6 2009 edition, ran a story called ‘Climate email mess hits Australia’. The story provides further detail from climate change records hacked from East Anglia University in the UK.

If you ask most people what is the single most difficult problem in managing information in their organisation, the response is likely to be related to the sheer quantity of records produced. Digital recordkeeping has certainly allowed us to create more and more records (and duplicates) than ever before.

More and more NSW public sector organisations are moving to fully digital recordkeeping, bringing a range of benefits including faster access to information and reduced records storage costs. It is important, however, to remember that digital information can be vulnerable to a range of risks, including: loss of authenticity – if, for example, you cannot […]

Is your organisation being choked with emails? Are so many emails being sent and received that the problem of managing them has become gargantuan in proportion? Does it sometimes seem easier to ignore the problem than look for those elusive solutions? The good news is you are not alone! NSW government organisations receive millions of […]

Most digital recordkeeping improvement projects require an investment of funds and time and often involve a certain degree of upheaval in the way your organisation does its business. How can you make the case for change so that management are willing to support your proposal? One method that makes a lot of sense to managers […]

A belated ‘Happy New Year’ from all the staff at State Records. We hope you all had a safe and relaxing festive season. What is Future Proof update? Welcome to the very first edition of Future Proof update. We envisage that Future Proof update will be a monthly blog focusing on digital recordkeeping issues and […]

Most organisations run business systems for core business such as case management systems, as well as supporting systems for finances, HR etc (eg SAP). For document management and recordkeeping purposes, integration of these systems with an EDRMS is often required. Challenges of doing these integrations can include how to capture and reuse metadata rather than […]

Here at State Records we have heard from several agencies who have invested in the development of a ‘bridge’ from their Web Content Management System to their EDRMS, in order to capture website records. In some cases the CMS is an open source solution such as Plone or MySpace. We would love to hear from you […]