Future Proof – Protecting our digital future

Recently we chatted with ACECQA about its efforts to implement regular disposal of records as a business as usual practice. ACECQA has very generously agreed to share its experiences, which may be useful for other NSW public offices. This case study describes the approach ACECQA has taken to implementing records disposal, including the tools used, […]

Since 2010, State Records has drafted and published retention and disposal authorities in XML. For State Records, an XML format has several advantages including single source publishing, greater accessibility of approved retention and disposal authorities, and an improved capacity for controlling and managing authorities over time. Using XML also unlocks the valuable information contained within […]

It is with sadness that State Records says goodbye to our colleague Peter Bisley. After 2 1/2 years at State Records, Peter has moved on to new adventures in his native New Zealand. During his time at State Records, Peter provided lots of excellent advice to NSW Government agencies as they implemented new systems and […]

We have recently received a number of enquiries from organisations about the retention of credit card data. Specifically, these organisations want to know how to keep this data in a way that meets the requirements of the Payment Card Industry – Data Security Standard (PCI-DSS), which was developed to encourage and enhance cardholder data security […]

The Federal Department of Communications and the Arts has released an exposure draft of  the Copyright  Amendment (Disability Access and Other Measures)  Bill  2016 for comment. The proposed changes to the Copyright Act 1968 will have an impact on how public archives and libraries and key cultural institutions, including State Records NSW, handle copyright material. […]

As organisations increasingly transact their business digitally, they may receive records on removable media such as CDs and flash drives. An example of this is the requirement set by many local councils to submit development application documentation electronically. We have recently been asked how long organisations need to keep these removable media after the records […]

At this time of year, many organisations take the opportunity to clean out storage areas, including network drives and servers. We have received a few enquiries recently from organisations that would like to free up some space by deleting backups. When making decisions about deleting backups, there are a few key things to consider: photo […]

After a huge Christmas feast, there’s nothing better for the digestion than some light reading on the topic of decommissioning! For anyone who finds themselves at work in the dying days of December, we hope you enjoy this round up of articles and blog posts related to decommissioning systems:

We have been talking with a range of NSW public offices about their experiences in decommissioning systems. One of these organisations has a range of different business systems running on Windows 2003 servers, so has been involved in a number of decommissioning projects this year. Below they have very generously summarised and shared some of […]

During the month of December we are blogging on the topic of decommissioning. Decommissioning legacy systems may result in the migration of data to new systems. We have published some advice on effectively managing the migration of records, which outlines some important things to consider when migrating records and information between systems. This advice notes […]