Future Proof – Protecting our digital future

HP announced yesterday that in September it will release its new HP Records Manager 8.0 product.

This product represents a merger of HP’s three existing records management products:

• HP TRIM
• Autonomy Records Manager and
• Meridio Records Manager.

State Records’ informal EDRMS survey and our many conversations with records managers across the public sector indicate that TRIM holds a very large proportion of the NSW Government EDRMS market share.

The press release from HP on 7 August 2013 states that:

Because HP Records Manager 8.0 represents the unification of several products within the HP records management product suite, great care was taken to ensure a simple and low-cost upgrade to the new product by customers of HP TRIM, Autonomy Records Manager (ARM) and Meridio. Since HP RM leverages much of the underlying architecture design from TRIM, migration for HP TRIM customers will require about the same effort as a typical upgrade.

The release also states that:

HP Records Manager 8.0 is optimized for an increasingly mobile workforce that needs access to dispersed data across the enterprise. A new, web-based user interface designed for the information worker supports simple, consistent access to enterprise data from PCs, tablets, and smart phones. HP Records Manager enhances all the information and document management features of TRIM, enabling management of content throughout its lifecycle in a single system.

The release says that the enhancements in this new product include:

• A hybrid architecture that allows HP Records Manager to be deployed via the cloud as a service, or on-premise

• Enhanced capture, search and management of information from multiple sources including Microsoft Office, Outlook and SharePoint, Lotus Notes mail and line of business applications

• New stronger manage-in-place capabilities that facilitate direct management of SharePoint 2013 records without having to copy or move data for retention management and defensible disposition

• Integration with Write Once, Read Many devices to ensure content preservation and compliance with increasingly stringent financial services and other industry regulatory requirements

• Improved scalability and security allowing organizations to manage literally billions of content assets.

The SJE blog notes that HP will continue to support its three separate  HP TRIM, Autonomy Records Manager and Meridio Records Manager products for the foreseeable future, but that the new Records Manager 8.0 product ‘seems more in line with contemporary practice and workflows’.

HP states that its new Records Manager product has been specifically designed to offer governance of SharePoint information as well as advanced email integration. It also states that the product can be extended through integration tools to offer document and records management for SAP ArchiveLink documents and SAP metadata.