Future Proof – Protecting our digital future

Presented: 29 March 2017 In this presentation, Irene Chymyn discussed recordkeeping implications of the new trends on social media. The top five trends in social media platforms are: mobile first rise of the ChatBots expiring content / temporary social media proliferation of live streaming videos and, social media archiving Accompanying presentation: Social Media trends (PPT, 5MB)

In keeping with our social media theme for the month of February, we’ve collated some of the enquiries and our responses relating to social media. Q1: Our organisation is currently rolling out Workplace by Facebook for staff. We will be using this site to collaborate on work matters and as a means to reduce emails. […]

It has been nearly four years since we published our guidance “Strategies for managing social media records.” We have updated the guideline with relevant information on new technologies to ensure that we are providing you with current information. However, news, blogs, directives, etc. on the @Potus handover, and the transition strategy for the other social […]

Following our posts on text messages and messaging services, we would like to remind NSW public offices that messages or information posted on social media channels/sites/platforms are State records. The State Records Act 1998 (the Act) defines a record as ‘any document or other source of information compiled, recorded or stored in written form or […]

This podcast episode was recorded at the State Records Records Managers Forum on 12 March 2013. In this podcast, Kate Cumming of the Government Recordkeeping team at State Records discusses strategies for deploying good social media recordkeeping in your organisation. Kate’s tips include don’t panic, think big, determine risk, select systems that meet your needs, […]

The Library of Congress recently posted some information on strategies being used to manage ‘link rot’ and ‘reference rot’. As described in the post, these terms refer to the problem of hyperlinked web addresses that fail to lead the reader to the desired content, either because the link is rotten (not working at all) or […]

Today I went to the Institute of Public Administration Australia’s “Legal Eagle” Social Media seminar with a colleague. The seminar was presented by Alec Christie, who is a Partner with law firm DLA Piper. Alec provided some wide ranging insights for managing risks to organisational reputation and privacy, and some of the important legal considerations in those […]

Today we had our regular meeting of the EDRMS Implementers Group and the topic for discussion was social media information management. Managing social media information for all the lovely NSW government records and information managers assembled today is a challenge. With social media information there is a lot of it, most of it is low […]

A little while ago we were asked by another government agency interested in blogging to explain how the Future Proof blog fits in with State Records’ business objectives, and to outline some of the outcomes we think Future Proof achieves. To us, this form of social media engagement has been really critical in helping State Records to achieve […]

Each week the Government Recordkeeping team at State Records answers dozens of enquiries about all aspects of government information management. Some of the digital information management questions we have answered lately include: We want to use Office 365 – is it a problem under the State Records Act that corporate information will be stored out of […]