Future Proof – Protecting our digital future

Next to emails, share drives / network drives or file shares are probably the most utilised resource for storing records in any agency. Often they are a nightmare to navigate, let alone manage. One of the strategies used to solve the problems associated with file shares is to implement an electronic document and records management […]

Here at State Archives and Records NSW, we love hearing stories of success/failures in recordkeeping – systems implementations, business process improvements, innovative solutions, etc. The OneTRIM program which was recently implemented in the Department of Family and Community Services (FACS) is a story of successfully consolidating six distinct TRIM databases into a single TRIM instance. […]

Last week the EDRMS Implementers Discussion Group met again to talk further about the challenges and opportunities presented by the move to digital recordkeeping. The lively discussion ranged across the impacts of administrative change, the difficulty of influencing and changing user behaviours and dealing with legacy shared drives. One of the most interesting points raised […]

Storing electronic information in shared (network) drives can be convenient and easy for staff and can enable the sharing and backup of documents. However, if they are not managed well, shared drives can cause you a number of problems. For example, if you do not set up and maintain rigorous folder structures and titling controls, […]