Future Proof – Protecting our digital future

Each year State Records  distributes a newsletter to all Chief Executives in the NSW public sector. This year’s newsletter highlights some of the key results from State Records’ 2013 Digital recordkeeping survey report. It is the aim of the newsletter to start conversations between chief executives, management, business, ICT and records and information staff about the […]

In September 2013, the National Audit Office of the UK released a report, Managing the risks of legacy ICT to public service delivery. The report notes that ‘as budgets are reduced, departments with large legacy ICT estates have found it challenging to reduce costs and improve customer service through better use and sharing of information’. […]

We are keeping too much information. The growing costs of information storage and management are mounting to the extent that very soon they will become unsustainable.  Unless proactive action is taken, the data bubble is going to burst and key information will be lost when it does. To date, however, the belief that storage is […]

Under the requirements of the State Records Act, the answer is none. The State Records Act says nothing about what formats you should use to make and keep your records. Its requirements just state that: you need to make and keep the evidence and the information you need to support your business operations, and you […]

Yesterday we ran another of our Managing recordkeeping risk in business systems workshops. It has been a while since I have posted an update about this workshop and we had a really great group in yesterday with lots of interesting discussions, so here is a summary of some of the key points we talked about. photo […]

As 2013 heats up, Emma and I have been looking over the 2012 Future Proof blog statistics to identify what topics were of particular interest to our Future Proof community. The Top 10 of Future Proof in 2012 is an interesting list and it is providing us with really useful input into our workplanning for the […]

http://www.flickr.com/photos/dibytes/5935427993/ Last month we reported that backup systems are not recordkeeping systems. Since then, our excellent colleagues at the Public Record Office of Victoria have developed an Issues Paper, Use of Back-up Technology to Archive (comments due 31 December). Their Issues Paper states that the use of backup technologies to archive data will not meet the […]

http://www.flickr.com/photos/mathoov/5281019294/ Each year State Records issues a newsletter, Future Proof, to all Chief Executives across the NSW public sector. This year the newsletter is focussed on communicating the idea that recordkeeping is not red tape, it is actually a business enabler. The newsletter says that digital information is a business asset that needs to be built to […]

http://www.flickr.com/photos/intersectionconsulting/3835278947/ Here are some possible information risks that could be affecting your organisation and some ideas on why they might be occurring. Give us your feedback on whether these risks are impacting you, what is causing them and any solutions you have put in place for their mitigation. If after reading this post you recognise any […]

  http://www.flickr.com/photos/jameslaing/3766091432/ As a profession we urgently need to start mythbusting. I think we need to start countering the negative myths and stereotypes that are surrounding our role because persistent myths and stereotypes about records management are starting to threaten business information. These stereotypes are also threatening records and information management as a profession. In […]