Future Proof – Protecting our digital future

The Library of Congress recently posted some information on strategies being used to manage ‘link rot’ and ‘reference rot’. As described in the post, these terms refer to the problem of hyperlinked web addresses that fail to lead the reader to the desired content, either because the link is rotten (not working at all) or […]

State Records issued the new Standard on Records Management earlier this year. The new standard provides a streamlined framework designed to better support NSW Government digital business processes in complex environments. Catherine Robinson recently spoke about the new standard at a records and information management conference. Here is some of what Catherine said:

Many organisations across the NSW public sector have well established digital recordkeeping systems. As these systems have been in place for some years, they contain records that are able to be destroyed in accordance with approved retention and disposal authorities. A number of organisations have recently contacted us to discuss the requirements for keeping metadata […]

Recently, State Records staff attended a very informative session hosted by the NSW Privacy Commissioner, Dr Elizabeth Coombs. This “Privacy Matters” event was held to mark Privacy Awareness Week, which is an initiative supported by the Asia Pacific Privacy Awareness forum. State Records had a stand at the forum in conjunction with staff from NSW […]

Today I went to the Institute of Public Administration Australia’s “Legal Eagle” Social Media seminar with a colleague. The seminar was presented by Alec Christie, who is a Partner with law firm DLA Piper. Alec provided some wide ranging insights for managing risks to organisational reputation and privacy, and some of the important legal considerations in those […]

Our wonderful colleague Dr Kate Cumming is moving on to new adventures. It’s quite a blow for State Records, and especially for the Government Recordkeeping team. Kate started at State Records in 1999, after a period working for the National Archives of Australia. As a member of the then Electronic Recordkeeping team, she worked on […]

June 9 was International Archives Day. Happy International Archives Day everyone! Back in 2001, physicist and science fiction writer Gregory Benford wrote a book called Deep Time: How Humanity Communicates across Millennia. In it he asked questions like, in one million years time, what information will we need to leave to the future inhabitants of […]

High risk business areas in each organisation should be priorities for information management activity, to identify and mitigate any information-related risks these business areas might face. The following defines common and specific information risks, looks at some strategies for identifying areas of high risk business which face information risk and provides mitigation strategies and case […]

The Standard on Digital Recordkeeping articulates the core requirements that State Records sets public offices for managing their digital information. The standard was issued in 2008, so it is due for a review. Since then, there have been major changes to the structure and operations of government, and to the digital technologies which support government […]

Many government organisations are investigating the use of third-party apps. Specialised apps are growing in popularity because they can bring substantial efficiencies, including consolidating communications, streamlining processes and centralising data. However there are information issues and risks that need careful consideration. photo by: Wright Way Photography