‘Risk and recordkeeping’ Archive

Text messages are State records November 4, 2016 No Comments

Following recent media coverage on text messages and messaging services, we would like to remind NSW public offices that text messages created or received in the course of official business are State records.

Cloud and the future of digital communities October 24, 2016 No Comments

I attended the GovDC Marketplace event held 15 September and I learnt a lot of things from listening to presentations, workshops and panel discussions about using cloud-based technologies from both the public sector and providers. Recommendations on cloud implementations It was great to hear the advice of cloud service providers to agencies regarding cloud implementation as it mirrors our advice on […]

Not enough monkeys, not enough typewriters! Why is digital disposal getting away from us? September 7, 2016 4 Comments

We revisited digital disposal at our recent Digital Implementers Group meeting. We were interested in how things had progressed since the topic was last discussed. Were the main drivers for digital disposal still compelling? Were the main blockers still impassable? After an energetic discussion, we knew we faced familiar challenges, but also included are some […]

Saving our digital history byte by byte July 7, 2016 No Comments

The following is an insight from the Digital Archives team here at State Records with a fascinating look back at our recent digital history. On 30 June 1992, First State Computing transferred the database that had been used in the recently ended Royal Commission into the Former Chelmsford Private Hospital and Mental Health Services in […]

Digital Implementers Group – E-Approvals June 14, 2016 No Comments

Last week, the Digital Implementers Group, met at their regular six weekly meeting. A diverse group attended from various tiers of government to discuss E-approvals and associated challenges. Some members have already started the process and others want to learn more.

Digital implementers group – executive and management support during change March 18, 2016 No Comments

Last week, the Digital Implementers Group met for one of their regular six-weekly meetings. As always, the group shared some fascinating insights into their current projects. The focus of the discussion was on the support required for managing information and records through organisational change. Members discussed the important factors and challenges, and how they had addressed […]

Records and information management FAQs – Things to think about when it’s time to migrate (especially in relation to metadata) December 9, 2015 No Comments

During the month of December we are blogging on the topic of decommissioning. Decommissioning legacy systems may result in the migration of data to new systems. We have published some advice on effectively managing the migration of records, which outlines some important things to consider when migrating records and information between systems. This advice notes […]

Change is constant – what does this mean for records and information? November 18, 2015 No Comments

The ancient philosopher Heraclitus of Ephesus is known for his observations that change is a constant: ‘Cold things grow hot, the hot cools, the wet dries, the parched moistens’. Everything is constantly shifting, changing and becoming something other to what it was before. Heraclitus was talking about the natural world, but he could just as […]

Records and information management FAQs – Using cloud services based outside of NSW October 14, 2015 No Comments

In August this year, the Department of Finance, Services and Innovation issued version 2 of the NSW Government Cloud Policy. This policy notes: The positive experience of NSW agencies so far with the benefits of cloud services leads to the expectation that ICT procurements for commoditisable, non-core business solutions will be provided via cloud-based services […]

Records and information management FAQs – Are signatures the final barrier to a truly digital business environment? September 28, 2015 No Comments

I recently moved into an old, slightly creaky house, so have spent the last few months organising for various work to be done to make the house less likely to burn down, less accessible to creepy crawlies and generally more habitable. I have been continually amazed by the reliance of various tradespeople on a piece […]