Future Proof – Protecting our digital future

If you ask most people what is the single most difficult problem in managing information in their organisation, the response is likely to be related to the sheer quantity of records produced. Digital recordkeeping has certainly allowed us to create more and more records (and duplicates) than ever before.

The Roads and Traffic Authority are about to embark on an EDRM project to replace CARMS. Part of this project involves the creation of a Change Management Strategy, being developed for us by KPMG, which includes a high level training and communication plan.

At the recent NSW Public Sphere event at Parliament House hosted by Penny Sharpe MLC, NSW government organisations including the NSW Police, the Department of Education and Training and NSW Transport and Infrastructure spoke about initiatives in their organisations that are taking advantage of new and popular web 2.0 technologies such as wikis, microblogging (Twitter), photo and document sharing sites and blogs.

What does NSW government recommend and how can I work out what’s best for me?

As you’re probably aware, a number of software products whose specific purpose is managing records and other information assets are available in the marketplace.

New technologies are transforming the way organisations work. Thoughtfully planned and implemented, they can bring real business benefits. Too often, however, we rush into the adoption of new tools and fail to properly consider their role and purpose. Similarly, we often fail to consider how our existing records management practices will cope with these new ways of working, and […]

Future Proof blog watchers may have seen today’s Sydney Morning Herald article ‘Fake emails: how easy are they …to spot or make?’ (go to: http://www.smh.com.au/technology/security/fake-emails-how-easy-are-they–to-spot-or-make-20090623-cuzq.html) It is interesting to see the following advice in the article from digital forensics expert Graham Thompson: “The trick in exposing what’s fake or real, Thompson explained, is to obtain an electronic copy of […]

More and more NSW public sector organisations are moving to fully digital recordkeeping, bringing a range of benefits including faster access to information and reduced records storage costs. It is important, however, to remember that digital information can be vulnerable to a range of risks, including: loss of authenticity – if, for example, you cannot […]

Most digital recordkeeping improvement projects require an investment of funds and time and often involve a certain degree of upheaval in the way your organisation does its business. How can you make the case for change so that management are willing to support your proposal? One method that makes a lot of sense to managers […]

A belated ‘Happy New Year’ from all the staff at State Records. We hope you all had a safe and relaxing festive season. What is Future Proof update? Welcome to the very first edition of Future Proof update. We envisage that Future Proof update will be a monthly blog focusing on digital recordkeeping issues and […]

We all know that putting a case for information management projects can be challenging, especially when resources are scarce. However there are many tangible and intangible benefits that can be realised from the implementation of an Information Asset Management Software system such as an EDRMS. These benefits might fall under broad areas such as finding […]