Future Proof – Protecting our digital future

http://www.flickr.com/photos/thinkpublic/2366197687/ Yesterday I spoke at the NSW Right to Information/Privacy Practitioners Network at the lovely Parliament House Theatrette. The Practitioners Network is a really fantastic network of professionals who meet to share information about GIPA (Government Information Public Access) and privacy matters that affect those working in the NSW public sector. Also speaking this morning was William Murphy […]

http://www.flickr.com/photos/catnipstudio/3852732117/ A couple of weeks ago Janet and I went to a great conference run by the NSW Knowledge Management Roundtable. There were a range of excellent speakers but the last speaker of the day, Shawn Callahan, the founder of Anecdote, spoke about the value of storytelling. His presentation really resonated with us. Shawn said humans are story-telling […]

http://www.flickr.com/photos/katerw/4566825653/ 30 June 2012 marks the end of the phased implementation timetable of State Records’ Standard on digital recordkeeping. Under the terms of the Standard, records now need to be made and kept of the high risk business operations that are performed in all your relevant digital business systems. It is important to be aware that […]

http://www.flickr.com/photos/salihan/3590753580/ When talking to people across government about the importance of records management, recordkeeping controls and records disposal, we are very regularly challenged by the argument, ‘But storage is cheap. I can just keep it all. I can run Google across the top of all my data. I don’t need to do all these costly […]

Photo source: http://www.flickr.com/photos/malisia/5091325424/ In March and April Janet Knight and I have run two sessions of State Records’ free half-day workshop, Managing recordkeeping risk in business systems. At both sessions we have had a full house of really engaged and interested participants. Thanks to their enthusiasm and willingness to share expertise and experience, Janet and I have learned as much as hopefully […]

photo credit: Rusty Clark Organisations run on information. Without good digital business information, organisations will be hampered by radically increased business risks, liabilities and inefficiencies. In even the most general scenarios, managing your digital business information so that it is accurate, accessible and accountable is a challenge. But seeking to manage it successfully through any […]

photo credit: TANAKA Juuyoh (田中十洋) The compliance timetable supporting the Standard on digital recordkeeping says that, in order to manage your digital records effectively, you should focus your time and resources on identifying and improving the systems that support the high risk business processes in your organisation. In this post we will look at some […]

photo credit: justindoub In October 2011, State Records distributed a survey on public sector attitudes and practices in relation to digital disposal to all NSW public offices. During the two week period it was available, 83 individual survey responses were received. The key issues that emerge from this survey are: limited record destruction is taking […]

Each year, State Records sends a newsletter to all NSW public sector Chief Executives. The newsletter, called ‘Future Proof,’  concisely brings key issues and challenges relating to digital recordkeeping to the attention of Chief Executives. The 2011 Future Proof newsletter was distributed to Chief Executives in late November.

photo credit: cwwycoff1 We have had recent meetings with some government agencies who are implementing a large cloud-based system. We had some good discussions and most of them focussed on developing options for aligning business requirements (and sound information management) with the cloud infrastructure. We all sorted out a few problems, identified some new ones and […]