Future Proof – Protecting our digital future

Last week the members of the EDRMS Implementers Discussion Group met to talk about establishing business rules as part of an EDRMS implementation. Members shared the different approaches taken by their organisations to determine when records will be captured to the EDRMS (e.g. when initially drafted? when approved or finalised?), how they will be captured […]

http://www.flickr.com/photos/missmoon/18350123/ In the lead up to our next EDRMS implementer’s discussion group meeting later this month, here are some more electronic document and records management systems (EDRMS) implementation strategies that we have been discussing with an agency currently starting off their implementation project.

This week the members of the EDRMS Implementers Discussion Group met for the first time to talk about their organisations’ experiences in implementing systems to support digital recordkeeping. This is a new group facilitated by State Records to promote the sharing and re-use of ideas, tools and approaches for implementing EDRMS (electronic document and records […]

Image by t.magnum at http://www.flickr.com/photos/nickperez/2569423078/ On 31 August State Records sent out a survey request to all its recipients of the For The Record newsletter, asking them to complete a short survey on Electronic Document and Records Management Systems (EDRMS) use in NSW government. This informal information survey ran for 2 weeks, until 12 September. 62 […]

We were delighted to learn recently that the Information Services Team at the NSW Crown Solicitor’s Office won an Award for Innovation at the Department’s Annual Achievement Awards. In 2011, Maria Kepreotes and her Information Services team, in conjunction with IT and the Training units and technical developer KRECS, developed an email integration tool, called […]

We are currently reviewing our Future Proof blog to improve its structure and navigation and have discovered that, since its inception in 2008, the most commonly searched for terms is ‘EDRMS.’ We have been advising agencies for a number of years about EDRMS and implementation projects. We have published some information about EDRMS on the […]

Kate and I visited the Process and Records Services team at NSW Police headquarters recently. We were very impressed with a number of initiatives the team are undertaking and how they are reaching out to IT and the business. The main goals driving their projects include the desire to streamline business processes, reduce inefficiencies and […]

photo credit: mikecogh I’ve just finished Outliers, a brilliant book by one of Cassie and my favourite authors, Malcolm Gladwell. (He also wrote The Tipping Point and Blink). Outliers, it says on the cover, is ‘the story of success’. Through the book Gladwell tells the stories of many ‘outliers’, people like Bill Gates, The Beatles […]

Our friend Stephen Bedford at the Department of Finance and Services very kindly agreed to share a document he has been working in that looks at some of the factors that need to be considered when you are working out how best to implement an EDRMS – in particular, relating to the tricky issue of […]

Storing electronic information in shared (network) drives can be convenient and easy for staff and can enable the sharing and backup of documents. However, if they are not managed well, shared drives can cause you a number of problems. For example, if you do not set up and maintain rigorous folder structures and titling controls, […]