Future Proof – Protecting our digital future

Here are some of the really interesting digital recordkeeping enquiries that the Government Recordkeeping section at State Records received in December. We are using a cloud-based business system but need to export key records out of it and back into corporate business systems. What do we do with the copies of records of these records that […]

Last year we blogged about our Digital Awareness Month initiative. Digital Awareness Month (aka DAM) is an internal professional development program aimed at raising State Records employees’ awareness, knowledge and skills in the area of digital recordkeeping. Each year during DAM we promote various issues and exciting new developments in this area through a series […]

This post is part of a new series where we report on some key digital recordkeeping enquiries received each month and the responses given. We hope that this information can assist others in managing their digital recordkeeping challenges. If you have feedback on the advice we have given or if you have additional suggestions, we would love to […]

http://www.flickr.com/photos/salihan/3590753580/ When talking to people across government about the importance of records management, recordkeeping controls and records disposal, we are very regularly challenged by the argument, ‘But storage is cheap. I can just keep it all. I can run Google across the top of all my data. I don’t need to do all these costly […]

photo credit: Rusty Clark Organisations run on information. Without good digital business information, organisations will be hampered by radically increased business risks, liabilities and inefficiencies. In even the most general scenarios, managing your digital business information so that it is accurate, accessible and accountable is a challenge. But seeking to manage it successfully through any […]

Each year, State Records sends a newsletter to all NSW public sector Chief Executives. The newsletter, called ‘Future Proof,’  concisely brings key issues and challenges relating to digital recordkeeping to the attention of Chief Executives. The 2011 Future Proof newsletter was distributed to Chief Executives in late November.

photo credit: cwwycoff1 We have had recent meetings with some government agencies who are implementing a large cloud-based system. We had some good discussions and most of them focussed on developing options for aligning business requirements (and sound information management) with the cloud infrastructure. We all sorted out a few problems, identified some new ones and […]

photo credit: shaire productions At Future Proof, the digital recordkeeping question that we are most commonly asked at the moment relates to the cloud and recordkeeping. So, on International Archivists Day and @AskArchivists Day, we thought we’d blog about all the cloud-related advice available on our website in case you were interested but too shy to […]

Google is closing its Google Videos site and binning your old movies. The search giant, which also owns YouTube, won’t keep the videos that have been uploaded to the site. – Rich Trenholm ‘Google Videos to nix your flix’ CNET News. Accessed April 18, 2011 8:32 AM PDT http://news.cnet.com/8301-17938_105-20054913-1.html#ixzz1JvrKCkks Perhaps we should actually stop to […]

Today the Australasian Digital Recordkeeping Initiative (ADRI) issued a media release regarding a new statement on managing the recordkeeping risks associated with the adoption of cloud computing solutions. State Records is a member of ADRI and was the lead agency on the development of this statement.