Future Proof – Protecting our digital future

A little while ago in our post on professional collaboration, we promoted research done by Hany SalahEldeen and Michael Nelson at Old Dominion University in Norfolk, Virginia which showed that one year after the Egyptian Revolution, 11% of the social media content documenting this momentous event has disappeared. In our post we warned that information […]

http://www.flickr.com/photos/catnipstudio/3852732117/ A couple of weeks ago Janet and I went to a great conference run by the NSW Knowledge Management Roundtable. There were a range of excellent speakers but the last speaker of the day, Shawn Callahan, the founder of Anecdote, spoke about the value of storytelling. His presentation really resonated with us. Shawn said humans are story-telling […]

http://www.flickr.com/photos/katerw/4566825653/ 30 June 2012 marks the end of the phased implementation timetable of State Records’ Standard on digital recordkeeping. Under the terms of the Standard, records now need to be made and kept of the high risk business operations that are performed in all your relevant digital business systems. It is important to be aware that […]

Photo source: http://www.flickr.com/photos/malisia/5091325424/ In March and April Janet Knight and I have run two sessions of State Records’ free half-day workshop, Managing recordkeeping risk in business systems. At both sessions we have had a full house of really engaged and interested participants. Thanks to their enthusiasm and willingness to share expertise and experience, Janet and I have learned as much as hopefully […]

photo credit: Rusty Clark Organisations run on information. Without good digital business information, organisations will be hampered by radically increased business risks, liabilities and inefficiencies. In even the most general scenarios, managing your digital business information so that it is accurate, accessible and accountable is a challenge. But seeking to manage it successfully through any […]

photo credit: TANAKA Juuyoh (田中十洋) The compliance timetable supporting the Standard on digital recordkeeping says that, in order to manage your digital records effectively, you should focus your time and resources on identifying and improving the systems that support the high risk business processes in your organisation. In this post we will look at some […]

photo credit: justindoub In October 2011, State Records distributed a survey on public sector attitudes and practices in relation to digital disposal to all NSW public offices. During the two week period it was available, 83 individual survey responses were received. The key issues that emerge from this survey are: limited record destruction is taking […]

Each year, State Records sends a newsletter to all NSW public sector Chief Executives. The newsletter, called ‘Future Proof,’  concisely brings key issues and challenges relating to digital recordkeeping to the attention of Chief Executives. The 2011 Future Proof newsletter was distributed to Chief Executives in late November.

In financially unstable times we often need to justify why our organisations need to put money into records management. It does not produce immediate and visible results: there are no new clients, no income stream directly attributable to good recordkeeping.  And it costs money to implement. However, a sound records management program is like an insurance […]

photo credit: verlaciudad Last week State Records ran a half day workshop, Managing recordkeeping risk in business systems. We had a fantastic group of participants who really engaged with the topic and brought a whole range of valuable experience to the discussion. The workshop was developed to support implementation of State Records’s Standard on digital […]