Future Proof – Protecting our digital future

Recently we’ve been very active out and about talking to public offices about their digital projects and the information management issues they are facing. Scenarios we talked about included the redevelopment of client management systems, expanding ECM/EDRMS systems to enable collaboration across agencies in a cluster, and the consolidation of enterprise resource planning (ERP) systems. […]

Last week the State Records NSW Digital Archives team was in Melbourne for the iPres 2014 Conference.  We presented a poster on Thursday outlining our Migration Methodology during the Posters and Demonstrations session.  Many conference attendees stopped by to talk about the State Records NSW approach to preserving a digital record of government activity, even […]

This week we had our regular EDRMS implementers group meeting. As usual, a great group of people turned up from a wide range of organisations. Everyone is at various stages of implementing an EDRMS/ECM system, and many are responsible for a broader range of information management systems. A general theme in the group is a shift away from […]

I have previously blogged about the US National Archives and Records Administration’s (NARA) approach to cloud email. NARA has issued a paper which surveys the available strategies for improving records capture through automation. It highlights the advantages, the maturity, and the risks and drawbacks of these approaches. Continuing in the theme of drawing on good […]

Last week the members of the EDRMS Implementers Discussion Group met to talk about administrative change. Many of the members work in large government agencies subject to regular administrative change – functions coming and going, agencies being merged into single organisations and then separated again etc. These types of changes will have an impact on […]

As mentioned in our last post, State Records is researching the ways in which NSW public offices manage their email. This research is part of a review of our advice in this area, some of which is more than ten years old. One of the aims of the review is to ensure that our advice […]

Last week the members of the EDRMS Implementers Discussion Group met to talk about establishing business rules as part of an EDRMS implementation. Members shared the different approaches taken by their organisations to determine when records will be captured to the EDRMS (e.g. when initially drafted? when approved or finalised?), how they will be captured […]

This week the members of the EDRMS Implementers Discussion Group met for the first time to talk about their organisations’ experiences in implementing systems to support digital recordkeeping. This is a new group facilitated by State Records to promote the sharing and re-use of ideas, tools and approaches for implementing EDRMS (electronic document and records […]

Scientific data, research data, data retention, big data – just recently it seems like everyone is talking about data of one sort or another. Last week CBC News reported a fascinating tale of lost and inaccessible data: ‘The case of the missing data’. In it, a US scientist looking into heart disease tracked down some […]

Last year State Records published guidance on the recordkeeping capabilities of SharePoint 2010. This guidance describes recordkeeping features and functionality that can be enabled or configured in SharePoint, and identifies where additional configuration and/or add-on software are needed to meet particular recordkeeping requirements. We have started to receive enquiries about the recordkeeping capabilities of SharePoint […]