The Future Proof Podcast Series
The Future Proof podcast series is an initiative by State Records to support NSW public offices in understanding issues related to digital recordkeeping. This series will be created continuously and it is hoped that it will aid those that can not be present at live presentations, forums or briefings that are offered by State Records.
If you have any questions or comments on the podcasts, please feel free to contact us.
Episodes
- Episode 1 – The digital recordkeeping standard and how to use it
- Episode 2 – Managing digital records
- Episode 3 – Implementing EDRMS that supports improved business processes
- Episode 4 – Change management aspects of implementing EDRMS
Program Notes
Episode 1 – The digital recordkeeping standard and how to use it
In this first Future Proof podcast, Cassie Findlay, senior project officer for State Records discusses the new standard on digital recordkeeping.
Cassie discusses the background as to why a new standard was needed, explains precisely what digital records are, as well as what exactly is digital recordkeeping. Cassie outlines the standard and offers advice to public offices on how to become compliant with the new standard.
The new standard differs from other standards in structure and aims to show public offices how to become compliant rather than simply indicating compliant outcomes.
If you would like to comment on the standard or podcast, please feel free to use the Future Proof blog, or you can direct any enquiries about the standard to cassandra.findlay@records.nsw.gov.au.
Items mentioned in episode
- Standard on digital recordkeeping
- Standard on full and accurate records
- The digital recordkeeping standard compliance timetable
- Future Proof blog
The sound quality of this podcast was affected due to technical difficulties experienced on the day of recording.
Episode 2 – Managing Digital Records
Recorded: 30 March 2009
Length: 21 minutes, 03 seconds
Format: MP3
Accompanying presentation – Managing digital records (PPT, 891KB)
This podcast was recorded at the State Records Records Managers Forum on 30 March 2009. For more information on Records Managers Forums, please visit the State Records website.
In this podcast Janet Knight, project officer for State Records, addresses the new State Records’ guidelines – Managing digital records. Janet explains why the guidelines were created, how the guidelines work as well as explaining the five key strategies of the guidelines. Janet also provides information on how changes to the guidelines will be managed.
The new guidelines – Managing digital records, deals with the unique challenges of digital recordkeeping and are designed to be of use to records and IT professionals alike. If you would like to comment on the presentation or the guidelines, please feel free to use the Future Proof blog or you can direct your enquiries to janet.knight@records.nsw.gov.au.
Items mentioned in episode
- Managing digital records guidelines
- Standard on digital recordkeeping
- General retention and disposal authority for source records (GA33)
- Future Proof blog
Episode 3 - Implementing EDRMS that supports improved business processes
Recorded: 30 March 2009
Length: 27 minutes, 47 seconds
Format: MP3
Accompanying presentation – Implementing EDRMS that supports improved business processes (PDF, 381KB)
This podcast was recorded at the State Records Managers Forum on 30March 2009. For more information on Records Managers Forums, please visit the State Records website.
Greg Navin, Manager, Information and Records Management for Ryde City Council discusses how EDRMS can support business processes. Greg comments on how his organisation improved the way information was captured, managed and preserved. This was done primarily through maximising people, processes and technologies that were already available – looking at what the organisation already had and seeing what it could do.
Episode 4 - Change management aspects of implementing EDRMS
Recorded: 30 March 2009
Length: 33 minutes, 09 seconds
Format: MP3
Accompanying presentation – Change management aspects of implementing EDRMS (PPT, 2MB)
This podcast was recorded at the State Records Managers Forum on 30March 2009. For more information on Records Managers Forums, please visit the State Records website.
In this podcast, Michael Smith, Manager, Records and Archives Management Services, University of Western Sydney discusses some of the change management aspects involved in implementing and EDRMS. Michael discusses some of the principles that guide the small decisions that cumulatively affect how effective an organisation’s change management is as well as looking at some of the big picture change management strategies.
