Future Proof – Protecting our digital future

State Archives and Records NSW advises that high risk business areas in each organisation should be priorities for information management activity. By identifying its high risk business areas, an organisation can identify and mitigate any information-related risks these areas might face. At last week’s meeting of the Digital Implementers Group, the members talked about how […]

We recently published new advice on managing text messages as records. It provides guidance on how you can capture text messages into your corporate recordkeeping system. It is, however, only half of the conversation – and the second half at that. Before we jump into managing text messages as records, we need to think about […]

Following recent media coverage on text messages and messaging services, we would like to remind NSW public offices that text messages created or received in the course of official business are State records.

June 9 was International Archives Day. Happy International Archives Day everyone! Back in 2001, physicist and science fiction writer Gregory Benford wrote a book called Deep Time: How Humanity Communicates across Millennia. In it he asked questions like, in one million years time, what information will we need to leave to the future inhabitants of […]

We are keeping too much information. The growing costs of information storage and management are mounting to the extent that very soon they will become unsustainable.  Unless proactive action is taken, the data bubble is going to burst and key information will be lost when it does. To date, however, the belief that storage is […]

We are continuing with our exploration of effective email management here on Future Proof. Two excellent and thought-provoking publications have come out of North America in the last few weeks. The first is a Bulletin from the National Archives and Records Administration (NARA) in the US that is calling for comment on NARA’s proposed ‘Capstone’ approach to […]

Yesterday we ran another of our Managing recordkeeping risk in business systems workshops. It has been a while since I have posted an update about this workshop and we had a really great group in yesterday with lots of interesting discussions, so here is a summary of some of the key points we talked about. photo […]

http://www.flickr.com/photos/dibytes/5935427993/ Last month we reported that backup systems are not recordkeeping systems. Since then, our excellent colleagues at the Public Record Office of Victoria have developed an Issues Paper, Use of Back-up Technology to Archive (comments due 31 December). Their Issues Paper states that the use of backup technologies to archive data will not meet the […]

http://www.flickr.com/photos/intersectionconsulting/3835278947/ Here are some possible information risks that could be affecting your organisation and some ideas on why they might be occurring. Give us your feedback on whether these risks are impacting you, what is causing them and any solutions you have put in place for their mitigation. If after reading this post you recognise any […]

  http://www.flickr.com/photos/jameslaing/3766091432/ As a profession we urgently need to start mythbusting. I think we need to start countering the negative myths and stereotypes that are surrounding our role because persistent myths and stereotypes about records management are starting to threaten business information. These stereotypes are also threatening records and information management as a profession. In […]