Cloud and the future of digital communities October 24, 2016 No Comments

I attended the GovDC Marketplace event held 15 September and I learnt a lot of things from listening tointernet presentations, workshops and panel discussions about using cloud-based technologies from both the public sector and providers.

Recommendations on cloud implementations

It was great to hear the advice of cloud service providers to agencies regarding cloud implementation as it mirrors our advice on this topic. Read the rest of this entry »

Game, set and match! – Gamifying records management eLearning October 14, 2016 No Comments

daily-urbanvilleThe Council of the City of Sydney’s new records management eLearning module shows us that learning about records management can be a rewarding experience. The module uses gamification techniques to guide learners through their records management responsibilities while building a new park in the fictional city of Urbanville.

Read the rest of this entry »

Introducing our new Podcast page October 13, 2016 No Comments

We have been busy redesigning our Podcast page and we hope that with the new page, it will be easier to search and access the latest ppodcast-pageodcasts and accompanying presentation slides.

Why change it?

We have noticed that our Podcasts page has been getting long and growing, and it is starting to get unwieldy to update.

In addition, as this page is a very useful resource for the public, we thought it would be good to improve user experience by not letting users navigate or scroll to the bottom of the page to access the latest podcast.


Read the rest of this entry »

We support your Right to Know! September 28, 2016 No Comments

ipc 2016 right to know week 26 September - 2 October open government in actionToday is Right to Know day and State Records NSW is proud to be a Right to Know 2016 Champion!

One of the themes this year is Open Government in Action. Open government increases accountability and promotes citizen input to government service delivery and policy development. Read the rest of this entry »

Guidance on cloud email implementation now available September 27, 2016 No Comments

In our previous blog posts “Thinking more about moving email to the cloud” and “Cloud email – what’s happening with the information?”, we explored the drivers and potential information management issues on moving to cloud email. Also, we alluded to developing a guideline on cloud email.Moving to cloud email

We are pleased to announce the release of our new guideline – Cloud email implementation: key considerations.

The cloud email guideline identifies key considerations specific and unique to cloud email, which need to be addressed prior to its implementation. Key areas to consider were divided into the following:

  • Records and information management policies, procedures and processes
  • Migration of email data from on-premise to cloud
  • Contracts

Read the rest of this entry »

Not enough monkeys, not enough typewriters! Why is digital disposal getting away from us? September 7, 2016 4 Comments

Photograph of a circuit board

We revisited digital disposal at our recent Digital Implementers Group meeting. We were interested in how things had progressed since the topic was last discussed. Were the main drivers for digital disposal still compelling? Were the main blockers still impassable? After an energetic discussion, we knew we faced familiar challenges, but also included are some thoughts on potential ways forward. Read the rest of this entry »

Exploring and visualising data August 15, 2016 No Comments

Data visualisation has the digital universe all mesmerised and here at State Records, we are always interested in learningsmarties-chart what other agencies are doing on this space.

The DX Lab at the State Library of NSW has already started experimenting on visualising its data. They have produced some amazing data visualisation projects which showcase the Library’s collections, data sets and services: 1001 PostcardsLoom, and Weemala.

Ann and I met the team and Elisa Lee who along with Adam Hinshaw are the inaugural fellows for the DX Lab.  Elisa and Adam’s work is at prototype stage at the moment and they are using web logs to visualise in real-time the content people are accessing from the collection via the State Library of NSW’s website and external sites such as Trove and Flickr. “It is essentially a view of the collection curated by the people who are accessing it at any given time, a window display into the treasures the library contains.” Read the rest of this entry »

Trust no one? The truth is out there August 12, 2016 No Comments

Large-Scale Research in a Small Package

Much has been made of privacy concerns around the 2016 Australian census. Unfairly or not, much of the early discourse[1] was centred on the Australian Bureau of Statistics’ intention to retain name and address information for four years. Many commentators have shared their views on whether they trust the government on how they will use this information or protect it from malicious use. Far less is being said about how it will maintain this information.

Read the rest of this entry »

Digital Implementers Group – mashing six TRIM implementations into one funky remix August 2, 2016 No Comments

NAA: J2364, 6568/3 Centenary display and dinner, Communications House, 8 October 1980.
We recently convened our regular hex-hebdomadal Digital Implementers Group meeting. Dr Ann Turner shared some fascinating insights into her experiences consolidating six distinct TRIM implementations into a single TRIM instance for the Department of Family and Community Services (FACS). Dr Richard Lehane spoke about the philosophy and practice of our Digital State Archives.

Read the rest of this entry »

New FAQs – Council Amalgamations and Checklist July 27, 2016 No Comments

Administrative ChangeFAQs:  Council Amalgamations – managing records and information through transition and administrative change

This FAQ provides some advice around recent questions State Records has received in relation to Council amalgamations.

  • What information do you need to consider?
    Information is an asset needed for the business of local government to continue; this is critical at any time but is especially important to assist in transitioning to new administrative arrangements…..
  • What do you need to think about?
    It is vital that records continue to be created, captured, managed and preserved throughout the change…..
  • What do you do about published information, for example Annual Reports and open access information released under the Government Information (Public Access) Act 2009 (GIPA Act)?
    Information published by NSW Local Government Councils can be added to OpenGov……
  • What do you do about records of former councils?
    Under section 32 of the Local Government (Council Amalgamations) Proclamation 2016, all “assets, rights and liabilities of the former councils are transferred to the new council.”…..
  • Amalgamating EDRMS
    EDRMS for the respective Councils will contain information relevant for the particular Council. The merged Councils may decide to migrate to one EDRMS or to start a new EDRMS…..

FAQs:  Administrative Change Checklist

This FAQ Checklist may be useful for organisations that have had administrative changes.

To read more please click on the links.