Records Managers’ Forum presentations and podcasts are now available on Future Proof July 22, 2016 No Comments

The presentations and podcasts from the Records Managers Forum held 19th July are now available on Future Proof.  The Forum promotes communication between NSW public sector records managers and provides an opportunity to exchange news and discuss issues of current concern.

The Records Managers’ Forum celebrated the 20th year anniversary of AS 4390: Records Management, the first national records management standard in the world.

Geoff Hinchcliffe, David Roberts and Barbara Reed cutting the AS 4390 20th anniversary cake

Here’s a quick recap of the presentations:

Geoff Hinchcliffe, Director, State Records Authority, updated the participants regarding the Authority’s current projects and initiatives, including the launch of the new website. In addition, Geoff announced that the State Records Authority has moved from Government and Corporate Services to the new ICT & Digital Government (IDG) Division of Department of Finance, Services and Innovation (DFSI). With digital being a key focus of State Records for the future, this move provides the opportunity for State Records to be at the forefront of digital innovation in our new Division.

David Roberts, former Director, State Records Authority talked about the history of the development of the AS 4390. The Standard provided an opportunity to clarify key concepts in recordkeeping and made distinction between data, records and information.

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Saving our digital history byte by byte July 7, 2016 No Comments

The following is an insight from the Digital Archives team here at State Records with a fascinating look back at our recent digital history.

On 30 June 1992 First State Computing transferred the database that had been used in the recently ended Royal Commission into the Former Chelmsford Private Hospital and Mental Health Services in New South Wales (commonly known as the Chelmsford Royal Commission) to the then Archives Authority of New South Wales. The records of the Chelmsford Royal Commission were retained as State archives under the Disposal Recommendation DR4207 that was approved on 3/12/1990. First State Computing had held the database since the closure of the Commission in 1990. The transfer resulted in a substantial cost-saving to Government at the time.

Chelmsford Hospital Royal Commission Transcript Enquiry System

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Digital Forensics for Libraries and Archives June 17, 2016 No Comments

8531522164_5f18f3b244_kThe State Library of South Australia in Adelaide recently hosted a two-day digital forensics course called “Digital Forensics for Libraries and Archives: Principles, Practices and Possibilities”. Presented by Cal Lee from the University of North Carolina, it was designed to provide an introduction to digital forensics activities for institutions in the GLAM (Galleries, Libraries, Archives and Museums) sector. Representatives from various libraries and archives around Australia attended, including yours truly from State Records NSW.

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Digital Implementers Group – E-Approvals June 14, 2016 No Comments

15197509132_ed55eff710_mLast week, the Digital Implementers Group, met at their regular six weekly meeting.

A diverse group attended from various tiers of government to discuss E-approvals and associated challenges. Some members have already started the process and others want to learn more.

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Student perspectives: the changing role of records managers No Comments

ih1006 yarmouth me maine eartha globe displayed at delorme mapping company in the evening in yarmouth

One of the greatest issues facing Records Management is the changing nature of our role as Information Professionals. As systems, functions, departments, and technologies evolve and integrate, so too does the requirements of our work.
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Goodbye Mandy! May 30, 2016 No Comments

Amanda BarberIt is with sadness that State Records farewells Amanda (Mandy) Barber. After 38 years with us, Mandy is riding off into the sunset.

Mandy joined the then Archives Authority of NSW in February 1978 and worked in a range of technical positions, including being based at Parliament House where she surveyed the records of the Legislative Assembly prior to Parliament implementing their first archival program.

Mandy quickly established herself as an expert in the areas of records appraisal and legislative regulation. One of Mandy’s most significant achievements was the development and implementation of State Records’ appraisal policy for identifying the records to be retained as State archives under the new State Records Act 1998.

Mandy was appointed to the position of Manager Government Recordkeeping in 2002. Her knowledge of best practice recordkeeping in the implementation of and transition to digital records systems led to her involvement in the development of both Australian and International Standards, being a member of the NSW Government Enabling Information Sharing Working Group, and advising agencies across the State on how best to meet their responsibilities under the State Records Act.

We wish Mandy all the best for whatever adventures lie ahead. She will be missed!

Image credit: Catherine Robinson

The Information and Privacy Commission wants to hear from you May 25, 2016 No Comments

YourSayIPC_imageA couple of weeks ago we published a Q&A with the NSW Information Commissioner Elizabeth Tydd about access to government information.

The Information and Privacy Commission NSW (IPC) now wants to hear about your experiences and ideas of public participation in the development of government agency policies and the exercise of agency functions in NSW.

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Q&A with Warwick Hunter on public access to records #iam_2016 May 16, 2016 No Comments

WarwickTo celebrate Information Awareness Month 2016 we are publishing a series of Q&As with colleagues who have an interest in good records and information management. Our final post in this series features a Q&A with Warwick Hunter about public access to records under the State Records Act 1998.

Warwick is a policy officer at State Records. In this role he provides policy advice in relation to the implementation and management of public access to records more than 30 years old under the State Records Act. He also develops, manages and implements initiatives that facilitate and enhance public access to State records.

In this post, Warwick answers questions about public access to records under the State Records Act, how public access can be incorporated into information governance frameworks, and the benefits of public access to records.

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Q&A with Elizabeth Tydd on access to government information #iam_2016 May 9, 2016 No Comments

Liz_Tydd_medTo celebrate Information Awareness Month 2016 we are publishing a series of Q&As with colleagues who have an interest in good records and information management. This post features a Q&A with Elizabeth Tydd about access to government information.

MsTydd is the NSW Information Commissioner. In this role Ms Tydd promotes public awareness and understanding of the right to access government information in NSW, and provides information, support, advice, assistance and training to agencies and the general public. The Information Commissioner has the power to review decisions made by other NSW government agencies and deal with complaints about information access, and also monitors agencies’ functions and reports to the Attorney General about proposals for legislative or administrative change.

In this post, Ms Tydd answers questions about the benefits of open government and incorporating access to government information into information governance frameworks.

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Q&A with Elizabeth Coombs on privacy #iam_2016 May 3, 2016 No Comments

EC HeadshotTo celebrate Information Awareness Month 2016 we are publishing a series of Q&As with colleagues who have an interest in good records and information management. First up we have a Q&A with Dr Elizabeth Coombs about privacy and information governance.

Dr Coombs is the NSW Privacy Commissioner. In this role she promotes privacy, prepares reports recommending legislative, administrative or other action in the interests of privacy, and conducts inquiries and investigations into privacy related matters. The Privacy Commissioner administers the Privacy and Personal Information Protection Act 1998 (PPIP Act) and the Health Records and Information Privacy Act 2002 (HRIP Act).

In this post, Dr Coombs answers questions about privacy-related legislation, privacy considerations when establishing information governance frameworks, and the benefits of having a privacy framework in NSW.

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