Future Proof – Protecting our digital future

Enterprise search technologies have been widely touted as the answer to the massive quantities of information being created and kept in many organisations today. Employees won’t need to know where particular information is kept – they will be able to search for the information across network drives, email systems, traditional document and records management systems […]

Recently I had a very interesting meeting with a New South Wales local council which has revamped its processes for capture, management and application of retention rules to document-based records. They are currently undertaking a multi-phase project to enhanced the effectiveness and comprehensiveness of their digital records management. This includes: understanding how technology could manage a fully digital […]

I have previously blogged about the US National Archives and Records Administration’s (NARA) approach to cloud email. NARA has issued a paper which surveys the available strategies for improving records capture through automation. It highlights the advantages, the maturity, and the risks and drawbacks of these approaches. Continuing in the theme of drawing on good […]

Carol Kaesuk Yoon has written a brilliant book called Naming Nature: The Clash Between Instinct and Science. It’s about scientific taxonomy – the identification and classification of species – but it has so much to say about the theory and process of classification that I think it raises a lot of fascinating issues for our […]

Storing electronic information in shared (network) drives can be convenient and easy for staff and can enable the sharing and backup of documents. However, if they are not managed well, shared drives can cause you a number of problems. For example, if you do not set up and maintain rigorous folder structures and titling controls, […]

State Records recently received 217 responses to its online survey of NSW State Government ICT professionals. The responses we received were very informative and dispelled many of the common myths about ICT attitudes to recordkeeping.