Future Proof – Protecting our digital future

   As usual, Government Recordkeeping staff have been asked lots of interesting questions about digital information management and recordkeeping issues in March and April. Here is a sample of some of these questions and our responses.

http://www.flickr.com/photos/missmoon/18350123/ In the lead up to our next EDRMS implementer’s discussion group meeting later this month, here are some more electronic document and records management systems (EDRMS) implementation strategies that we have been discussing with an agency currently starting off their implementation project.

  http://www.flickr.com/photos/forresto/8956688/ We have been having some really interesting conversations with a  range of organisations about their business systems and the types of records they are making and keeping about their business systems.

  http://www.flickr.com/photos/powerhouse_museum/3403199011/in/photostream/ The NSW Government is establishing a brand new Community of ICT Professionals to: disseminate information of interest and relevance to all NSW ICT professionals promote case studies of innovative ICT practice generate new ideas for ICT innovation help create an informed ICT workforce Membership is open to all NSW Public Sector employees working in any [...]

http://www.flickr.com/photos/25738256@N00/5348250582 In mid March I spoke at State Records’ regular Records Managers Forum about what you need to do to implement effective social media recordkeeping in your organisation. Other presentations at the Forum were: Dawn Routledge and Sonya Sherman, Information, ICT Policy, Department of Finance and Services – Developing the NSW information management framework Cassie Findlay, Project Manager, [...]

Here are some of the interesting questions we were asked in January and February about a whole host of digital recordkeeping issues. If you have any feedback for us on our advice, please don’t hesitate to let us know. How can I apply metadata to social media records? We used the government’s online recruitment tool Taleo [...]

Yesterday we ran another of our Managing recordkeeping risk in business systems workshops. It has been a while since I have posted an update about this workshop and we had a really great group in yesterday with lots of interesting discussions, so here is a summary of some of the key points we talked about. photo [...]

State Records consolidated exposure draft of Strategies for managing social media information is now available for comment in PDF form. The deadline for comments is Friday 15 March 2013.  photo by: deanmeyersnet

    State Records has developed a draft set of advice called Strategies for managing social media information. With so much government business taking advantage of the opportunities offered by social media, this advice explores the issues, opportunities and options for managing social media information. This guideline contains a range of strategies, examples and case studies [...]

If your organisation is: pushing business information through social media channels receiving business-related communications through social media building an official business presence in any social media system then your organisation has legal (including under the State Records Act) and business requirements to be able to account for the business it is transacting via social media. [...]