Author Archive

The challenge of applying information governance to Yammer and other social media frameworks July 24, 2014 No Comments

Today we had our regular meeting of the EDRMS Implementers Group and the topic for discussion was social media information management. Managing social media information for all the lovely NSW government records and information managers assembled today is a challenge. With social media information there is a lot of it, most of it is low […]

Why we love blogging – the story of Future Proof No Comments

A little while ago we were asked by another government agency interested in blogging to explain how the Future Proof blog fits in with State Records’ business objectives, and to outline some of the outcomes we think Future Proof achieves. To us, this form of social media engagement has been really critical in helping State Records to achieve […]

Conversations about digital information management and digital disposal July 22, 2014 No Comments

Peter and I like to get out and talk to people, to get a sense of how information is genuinely being managed out in different business environments. Recently we have had conversations about digital information management and disposal with a group of people who regularly work on digital business operations with many different organisations. We have also recently discussed digital […]

IM FAQs – Office 365, social media monitoring, managing digital photos, voice recordings and more July 9, 2014 No Comments

Each week the Government Recordkeeping team at State Records answers dozens of enquiries about all aspects of government information management. Some of the digital information management questions we have answered lately include: We want to use Office 365 – is it a problem under the State Records Act that corporate information will be stored out of […]

Strategies for managing social media information #smday July 1, 2014 No Comments

Social media is a tool that can connect government services directly with community needs. Business models are shifting fundamentally and social media platforms are becoming increasingly significant business environments for all sorts of government operations. As this transition occurs, we need to ensure that government operations continue to have the information they need to support […]

Systems are episodes in the life of information June 24, 2014 No Comments

One of the issues we are talking to agencies a lot about at the moment is information longevity, primarily the fact that an awful lot of business information will need to outlive the system it is part of. This concept however, still does not have significant traction or understanding. In most business environments, systems or services […]

Deep Time – perspectives on managing long term value digital information June 11, 2014 2 Comments

June 9 was International Archives Day. Happy International Archives Day everyone! Back in 2001, physicist and science fiction writer Gregory Benford wrote a book called Deep Time: How Humanity Communicates across Millennia. In it he asked questions like, in one million years time, what information will we need to leave to the future inhabitants of […]

Managing information in collaborative tools – 10 tips to consider when implementing SharePoint OOTB June 5, 2014 1 Comment

The following guest post has been written by Janet Villata from Austrade. It summarises the excellent presentation she gave in May at the State Records EDRMS Implementers Group meeting. Janet’s Information Practice and Governance team at Austrade has recently been involved in assessments of the recordkeeping functionality of SharePoint 2013 out of the box (OOTB). […]

Ants and archives and leveraging expertise for strategic information management #IAM_2014 May 30, 2014 1 Comment

This week to celebrate Information Awareness Month, we have done a series of posts on emerging digital information management challenges, such as digital business transitions, digital disposal, social media management and cloud email. In the last of our IAM posts however, we are not looking forward to see what is coming but are instead looking back […]

How does information retention and disposal work in social media environments? #IAM_2014 May 28, 2014 No Comments

In our next post to celebrate Information Awareness Month, we are again looking at social media. As information professionals, we need to respond to the fact that a lot of key business operations are moving to social media technologies.  photo by: Book Worm Laser & Design