‘Systems for digital records’ Archive

Decommissioning systems – the benefits December 18, 2015 No Comments

A common problem for many organisations is the accumulation of digital records and information in systems which become obsolete. These systems either rely on legacy technology, or are related to non-current business processes. However many of these systems contain high value information, and their poor management can become a significant risk for organisations. Decommissioning is a process by which a […]

New minimum requirements for metadata for authoritative records and information November 24, 2015 No Comments

In February this year, State Records published some advice on metadata for records and information. This advice gives an overview of metadata for records and information, establishes some principles for implementing metadata for records and information, and discusses what metadata for records and information can achieve. We have revised and updated this advice, and included […]

The new Standard on Records Management – what it means for digital business August 3, 2015 No Comments

State Records issued the new Standard on Records Management earlier this year. The new standard provides a streamlined framework designed to better support NSW Government digital business processes in complex environments. Catherine Robinson recently spoke about the new standard at a records and information management conference. Here is some of what Catherine said:

Records and information management FAQs – Keeping metadata after destroying digital records July 21, 2015 No Comments

Many organisations across the NSW public sector have well established digital recordkeeping systems. As these systems have been in place for some years, they contain records that are able to be destroyed in accordance with approved retention and disposal authorities. A number of organisations have recently contacted us to discuss the requirements for keeping metadata […]

Records management and the cloud – considerations for local government July 8, 2015 1 Comment

This morning Catherine Robinson from State Records spoke at Akolade’s Cloud Services in Local Government conference in Sydney. This conference aimed to illustrate how local councils can successfully procure, implement and manage ‘as a service’ cloud platforms. Catherine’s talk focussed on the considerations for records and information management when using cloud services. Catherine talked about: […]

System decommissioning, migration, and manager responsibilities – summary of the June Digital Implementers group June 22, 2015 No Comments

Last week we had our regular Digital Implementers group meeting. As usual, a diverse group attended from across government. There was a lively discussion around the various implementation challenges the organisations are facing, as well as discussion of data migration and decommissioning challenges, and management accountabilities for information.

How does information and records management support privacy? May 28, 2015 No Comments

Recently, State Records staff attended a very informative session hosted by the NSW Privacy Commissioner, Dr Elizabeth Coombs. This “Privacy Matters” event was held to mark Privacy Awareness Week, which is an initiative supported by the Asia Pacific Privacy Awareness forum. State Records had a stand at the forum in conjunction with staff from NSW […]

News for Chief Executives – Future Proof issue 7 May 15, 2015 No Comments

Each year State Records  distributes a newsletter to all Chief Executives in the NSW public sector. This year’s newsletter highlights some of the major initiatives of the last year across State Records, including the new Standard on Records Management, the launch of business as usual operations for the Digital State Archive, and enhancements to the OpenGov and […]

Recent digital advice May 1, 2015 No Comments

State Records is constantly talking to government organisations about a fascinating range of projects. These range broadly from questions about data migration to ongoing engagements about digital business transformation. Some of the issues we have covered recently include: Email in the cloud. We have talked to a number of organisations trying to determine how to appropriately manage email when a cloud transition […]

Implementing the standard on records management – feedback welcome! April 30, 2015 No Comments

The Standard on Records Management was issued at the beginning of March. We’ve already started to hear back about the work being done to implement the standard. We are particularly interested to hear how people have used the standard to support the implementation or assessment of digital systems and the transformation of digital processes. One of […]