‘Systems for digital records’ Archive

Enhancing the effectiveness of an EDRMS/ECM system January 29, 2015 No Comments

Recently I had a very interesting meeting with a New South Wales local council which has revamped its processes for capture, management and application of retention rules to document-based records. They are currently undertaking a multi-phase project to enhanced the effectiveness and comprehensiveness of their digital records management. This includes: understanding how technology could manage a fully digital […]

New podcasts on Future Proof December 2, 2014 No Comments

Last week we had our Records Managers Forum. State Records NSW uses the forum as an opportunity to communicate directly with our public offices, and to get in presenters to speak about allied cross-government programmes and initiatives. Its also a great chance to catch up with colleagues from across the government sector. We also record […]

Recent digital advice – the challenges currently facing public offices November 25, 2014 No Comments

Recently we’ve been very active out and about talking to public offices about their digital projects and the information management issues they are facing. Scenarios we talked about included the redevelopment of client management systems, expanding ECM/EDRMS systems to enable collaboration across agencies in a cluster, and the consolidation of enterprise resource planning (ERP) systems. […]

iPres 2014 October 14, 2014 No Comments

Last week the State Records NSW Digital Archives team was in Melbourne for the iPres 2014 Conference.  We presented a poster on Thursday outlining our Migration Methodology during the Posters and Demonstrations session.  Many conference attendees stopped by to talk about the State Records NSW approach to preserving a digital record of government activity, even […]

Successful engagement for records and information management projects September 25, 2014 No Comments

This week we had our regular EDRMS implementers group meeting. As usual, a great group of people turned up from a wide range of organisations. Everyone is at various stages of implementing an EDRMS/ECM system, and many are responsible for a broader range of information management systems. A general theme in the group is a shift away from […]

NARA’s summary of records management automation approaches June 20, 2014 1 Comment

I have previously blogged about the US National Archives and Records Administration’s (NARA) approach to cloud email. NARA has issued a paper which surveys the available strategies for improving records capture through automation. It highlights the advantages, the maturity, and the risks and drawbacks of these approaches. Continuing in the theme of drawing on good […]

Planning for and dealing with administrative change in the digital environment – practical tips and strategies August 15, 2013 No Comments

Last week the members of the EDRMS Implementers Discussion Group met to talk about administrative change. Many of the members work in large government agencies subject to regular administrative change – functions coming and going, agencies being merged into single organisations and then separated again etc. These types of changes will have an impact on […]

Email messages have corporate value to organisations but are still tricky to manage – latest State Records survey results May 30, 2013 2 Comments

As mentioned in our last post, State Records is researching the ways in which NSW public offices manage their email. This research is part of a review of our advice in this area, some of which is more than ten years old. One of the aims of the review is to ensure that our advice […]

To analyse business processes, or not to analyse business processes – that is the question (or at least one of the questions to consider when implementing an EDRMS) May 22, 2013 1 Comment

Last week the members of the EDRMS Implementers Discussion Group met to talk about establishing business rules as part of an EDRMS implementation. Members shared the different approaches taken by their organisations to determine when records will be captured to the EDRMS (e.g. when initially drafted? when approved or finalised?), how they will be captured […]

Sharing ideas to solve one of life’s great mysteries: how to successfully implement an EDRMS April 4, 2013 1 Comment

This week the members of the EDRMS Implementers Discussion Group met for the first time to talk about their organisations’ experiences in implementing systems to support digital recordkeeping. This is a new group facilitated by State Records to promote the sharing and re-use of ideas, tools and approaches for implementing EDRMS (electronic document and records […]