‘Systems for digital records’ Archive

Recent digital advice May 1, 2015 No Comments

State Records is constantly talking to government organisations about a fascinating range of projects. These range broadly from questions about data migration to ongoing engagements about digital business transformation. Some of the issues we have covered recently include: Email in the cloud. We have talked to a number of organisations trying to determine how to appropriately manage email when a cloud transition […]

Implementing the standard on records management – feedback welcome! April 30, 2015 No Comments

The Standard on Records Management was issued at the beginning of March. We’ve already started to hear back about the work being done to implement the standard. We are particularly interested to hear how people have used the standard to support the implementation or assessment of digital systems and the transformation of digital processes. One of […]

Enterprise Search – part 2 April 20, 2015 1 Comment

Our recent post about our latest Digital Implementers Group workshop, in which we discussed Enterprise Search technologies, has generated a fair bit of discussion. I thought it might be a good opportunity to delve into this a bit more, as well as discuss the role of the digital implementers group. The Digital Implementers Group The Digital Implementers […]

Enterprise search – the answer to all our problems or technology that most users neither need nor want? March 25, 2015 5 Comments

Enterprise search technologies have been widely touted as the answer to the massive quantities of information being created and kept in many organisations today. Employees won’t need to know where particular information is kept – they will be able to search for the information across network drives, email systems, traditional document and records management systems […]

Metadata enables users to find records and information March 5, 2015 1 Comment

A survey by Brisbane-based information management specialists Glentworth has revealed that organisations across the private and public sectors are losing millions of dollars in productivity each year as staff waste time finding information. Glentworth used the minimum award wage of $16.87 per hour, combined with the average time it took survey respondents to find information […]

New Standard on Records Management issued to the NSW Public Sector March 2, 2015 No Comments

The Standard on Records Management was issued to the NSW public sector today. It has been over a year of planning, development and consultation, and we had some great feedback from the professional community. The standard is now available on the State Records NSW website together with implementation resources. A comprehensive implementation guide is available […]

Managing information in a mobile working environment February 13, 2015 No Comments

This week we had our regular digital implementers group. Our session topics are set based on the opportunities and challenges which are at the forefront for the group members. Establishing a robust mobile working environment is becoming important for a large number of organisations. The group members, as always, represented a large and diverse cross […]

Enhancing the effectiveness of an EDRMS/ECM system January 29, 2015 No Comments

Recently I had a very interesting meeting with a New South Wales local council which has revamped its processes for capture, management and application of retention rules to document-based records. They are currently undertaking a multi-phase project to enhanced the effectiveness and comprehensiveness of their digital records management. This includes: understanding how technology could manage a fully digital […]

New podcasts on Future Proof December 2, 2014 No Comments

Last week we had our Records Managers Forum. State Records NSW uses the forum as an opportunity to communicate directly with our public offices, and to get in presenters to speak about allied cross-government programmes and initiatives. Its also a great chance to catch up with colleagues from across the government sector. We also record […]

Recent digital advice – the challenges currently facing public offices November 25, 2014 No Comments

Recently we’ve been very active out and about talking to public offices about their digital projects and the information management issues they are facing. Scenarios we talked about included the redevelopment of client management systems, expanding ECM/EDRMS systems to enable collaboration across agencies in a cluster, and the consolidation of enterprise resource planning (ERP) systems. […]