Posts Tagged ‘change management’

Information management in Enterprise Resource Planning systems February 26, 2014 No Comments

Many agencies have consolidated Finance, HR and other systems to Enterprise Resource Planning systems such as SAP and Oracle, or are currently planning such a consolidation. State Records is often asked about the implications of this under the State Records Act. Here are the sorts of things we talk about. photo by: artist in doing […]

Planning for the management of information as an asset in new business systems November 26, 2013 2 Comments

We have been having some fantastic meetings lately with business, project, ICT and information managers about how to best integrate and manage diverse forms of information in new business systems. Here are some of the things we have been recommending. photo by: opensourceway

National Audit Office UK report on managing the risks of legacy ICT to government service delivery November 19, 2013 No Comments

In September 2013, the National Audit Office of the UK released a report, Managing the risks of legacy ICT to public service delivery. The report notes that ‘as budgets are reduced, departments with large legacy ICT estates have found it challenging to reduce costs and improve customer service through better use and sharing of information’. […]

Planning for EDRMS implementation (or any business system implementation, really, that needs to manage information as an asset) October 23, 2013 3 Comments

  Our wonderful EDRMS implementers group met again recently and they are such an inspiring bunch of people, doing great and challenging things across NSW government to manage core government business information. At our meeting this time we focussed on planning for system implementation. Our focus was on EDRMS implementation but really, the lessons learned […]

Planning for and dealing with administrative change in the digital environment – practical tips and strategies August 15, 2013 No Comments

Last week the members of the EDRMS Implementers Discussion Group met to talk about administrative change. Many of the members work in large government agencies subject to regular administrative change – functions coming and going, agencies being merged into single organisations and then separated again etc. These types of changes will have an impact on […]

Recordkeeping fundamentals are critical to the successful implementation of an EDRMS – teaching the technology is not enough July 2, 2013 No Comments

Last week the EDRMS Implementers Discussion Group met again to talk further about the challenges and opportunities presented by the move to digital recordkeeping. The lively discussion ranged across the impacts of administrative change, the difficulty of influencing and changing user behaviours and dealing with legacy shared drives. One of the most interesting points raised […]

To analyse business processes, or not to analyse business processes – that is the question (or at least one of the questions to consider when implementing an EDRMS) May 22, 2013 1 Comment

Last week the members of the EDRMS Implementers Discussion Group met to talk about establishing business rules as part of an EDRMS implementation. Members shared the different approaches taken by their organisations to determine when records will be captured to the EDRMS (e.g. when initially drafted? when approved or finalised?), how they will be captured […]

Digital Awareness Month at State Records – the dream is over December 17, 2012 No Comments

During the final week of DAM2012, Richard Lehane talked about State Records’ Open Data Project and the development of a web API to State Records’ catalogue, Archives Investigator. The API won a Mander Jones Award for the best finding aid to an archival collection held by an Australian institution or about Australia. The fourth and […]

Digital Awareness Month at State Records – halfway through and we’re still thinking about all things digital December 10, 2012 No Comments

After two wonderful weeks of digital awareness raising, we began the third week of DAM2012 with an update on State Records’ Digital Archive. Cassie Findlay, the Project Manager for the digital archives project, talked about the progress that the team has made so far as well as some of the pilot migration projects currently underway. […]

Digital Awareness Month at State Records – more food for thought December 5, 2012 No Comments

Week 2 of DAM2012 started with a challenging and inspiring presentation by Kate Cumming on the issues that are threatening our ability to maintain an archival record of contemporary society. In this presentation, first delivered at the ICA Congress in Brisbane, Kate described some of the threats to archives in current recordkeeping environments. After making […]