Future Proof – Protecting our digital future

Here at State Archives and Records NSW, we love hearing stories of success/failures in recordkeeping – systems implementations, business process improvements, innovative solutions, etc. The OneTRIM program which was recently implemented in the Department of Family and Community Services (FACS) is a story of successfully consolidating six distinct TRIM databases into a single TRIM instance. […]

May is Information Awareness Month (IAM). The purpose of IAM is to increase public awareness of information and its place in all aspects of daily life. This year’s theme is “The Information Professional – Towards 2020.” To celebrate IAM, we will be posting all about the information profession. So keep an eye on the blog […]

Last week we had our first Records Managers Forum for the year and we heard very interesting and informative stories from three NSW public offices. State Archives and Records NSW uses the Forum to engage with public offices and to provide an opportunity for other NSW public sector organisations to share information about key initiatives […]

We’ve had quite a few enquiries on information systems – from systems upgrades to migration, and also risks around decommissioning of legacy systems. Q1. Why do we need to keep on migrating metadata of old records that have been destroyed or missing? A: There is a need to retain the metadata of old records, regardless […]

Last week we had our first Digital Implementers‘ Group meeting for 2017. We gave a preview of our new workshop – Introduction to Information Risk Assessment, which set the tone of the meeting. The Workshop The workshop is designed to help participants understand the risk assessment process within the context of the Standard on records […]

In keeping with our social media theme for the month of February, we’ve collated some of the enquiries and our responses relating to social media. Q1: Our organisation is currently rolling out Workplace by Facebook for staff. We will be using this site to collaborate on work matters and as a means to reduce emails. […]

It has been nearly four years since we published our guidance “Strategies for managing social media records.” We have updated the guideline with relevant information on new technologies to ensure that we are providing you with current information. However, news, blogs, directives, etc. on the @Potus handover, and the transition strategy for the other social […]

Following our posts on text messages and messaging services, we would like to remind NSW public offices that messages or information posted on social media channels/sites/platforms are State records. The State Records Act 1998 (the Act) defines a record as ‘any document or other source of information compiled, recorded or stored in written form or […]

Last year, we published a case study outlining the Department of Premier and Cabinet’s (DPC) Electronic Document and Records Management (EDRM) Program strategy, including their electronic approvals (eApprovals) workflow implementation. Since then, DPC had enquiries from other agencies about their strategy and their successes, and one of those enquiries led to the collaboration between DPC and the Public […]

The presentations and podcasts from the Records Managers Forum held 29th November are now available on Future Proof.  The Forum promotes communication between NSW public sector records managers and provides an opportunity to exchange news and discuss issues of current concern. The Records Managers Forum’s theme was digital excellence and transforming NSW government and included […]