The IAM tool
Download the Information Asset Management Assessment Tool (XLS 1.32MB) here
How does the Assessment Tool work ?
The information asset management tool enables agencies (by answering a series of questions) to position their requirements and capabilities against the Information Asset Management Maturity Model. The Information Asset Management Maturity Model has been developed to provide agencies with a means of determining their current ability to manage information assets together with an assessment of future requirements. These results, including factors such as size, shared services arrangements and so forth should be used to recommend solutions to meet the needs of agencies and will direct agencies to Information Asset Management Systems which offer an appropriate level of functionality on the Government Selected Application Systems (GSAS) panel contract.
The results of using the Assessment Tool are intended as a guide only, and directly relate to the selection of responses entered into the tool by the agency. It will be at the discretion of the agencies to select and negotiate the purchase of an Information Asset Management System (according to Government Selected Application Systems (GSAS) guidelines).
The Maturity Model consists of four layers, each of which must be considered in determining overall maturity and capability for implementing Information Asset Management Systems. The layers of the Maturity Model are:
- Organisational Context
- Business Drivers
- Implementation Capability
- Information Asset Management Requirements
Each of these layers is represented by a series of questions in the Assessment Tool.
Organisational Context
Completing this section of the Assessment Tool will assist agencies frame the type of Information Asset Management System appropriate for them. When considering the product options available on the Government Selected Application Systems (GSAS) panel contract, agencies will need to be aware of staff numbers (for licensing options, eg. concurrent or per seat), geographic spread and location (for implementation options, eg. web enabled, LAN etc).
Business Drivers
Implementation Capability
Completing this section of the Assessment Tool will assist agencies to consider the wider implications of implementing an Information Asset Management System. Including:
- readiness of the agency, in terms of having in place foundation Information Management practices, policies and procedures,
- capacity of the agency, in terms of existing projects and staff resources, and
- ability of the agency to implement change.
Information Asset Management Requirements
- Levels of information asset management functionality
Agencies are encouraged to leverage existing investment to reach their recommended ‘level’ and adopt solutions which complement existing agency systems.
What to do with the results
GCIO recommends that agencies considering procurement of an Information Asset Management System include their ‘custom’ report / results extracted from the Assessment Tool in any business cases submitted for Gateway Review. This will encourage the development of Information Management business cases which are better aligned to agency business needs, and demonstrate to the Gateway Review panel that the proposed solution is well thought out, alternatives have been considered and the best alignment to business needs is recommended.
GCIO would also like to use data gathered from the Assessment Tool in the development of a whole-of-government Information Management Framework (as identified in PeopleFirst) which would provide a direction for all GCIO projects requiring Information Management capabilities (sharing, interoperability etc). Agencies are requested to save the results from the Tool as a new file and forward a copy of the completed Tool to info.gcio@commerce.nsw.gov.au
If you have any comments or questions relating to the use of the Assessment Tool or results, please contact kate.harrington@commerce.nsw.gov.au
