Records and information management FAQs – the recordkeeping capabilities of SharePoint 2013 and SharePoint Online November 3, 2015

Changing the guard - Buckingham PalaceAt the end of 2012, State Records published some guidance on the recordkeeping capabilities of SharePoint 2010. This guidance describes recordkeeping features and functionality that can be enabled or configured in SharePoint, and identifies where additional configuration and/or add-on software are needed to meet particular recordkeeping requirements.

We have recently received a few queries from agencies, asking us if we intend to update this guidance for SharePoint 2013 and SharePoint Online.

The answer is ‘no’. We don’t generally assess the recordkeeping capabilities of particular products, as the technology environment is ever changing and it would be impossible for us to keep up to date. (Obviously, the above-mentioned guidance on the recordkeeping capabilities of SharePoint 2010 is an exception!)

The recordkeeping capabilities of particular products are also so dependent upon individual organisations’ identified requirements for records and information, their business, and the ways in which the products are implemented, that it is difficult to provide generally-useful assessments. In the above-mentioned guidance, one of the most useful parts of it are the case studies describing the different ways in which different organisations designed, configured and used SharePoint 2010.

So where can you find more information?

We have published a couple of blog posts on the recordkeeping capabilities of SharePoint 2013. While not formal assessments of the capabilities of SharePoint 2013, they do identify some things to think about when implementing SharePoint:

And Andrew Warland has published some information about what has changed between SharePoint 2010, and SharePoint 2013 and SharePoint Online.

We are always very keen to speak to agencies and develop case studies describing the implementation of particular systems. If you would like to share your organisation’s experiences in implementing SharePoint, please contact us.

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[…] State Records NSW also has a blog post on the recordkeeping capabilities of SharePoint 2013 and SharePoint Online. […]

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